Personal Assistant

Stone Properties Corp.; Makati; On-site; PHP 279,000 - 390,600; Full time

Benefits offered by this job

Flexible Hours

Work-Life Balance

Job summary

A reputable property management company in Makati seeks a Personal Assistant to manage daily tasks, appointments, and travel arrangements. This role requires proven administrative experience, excellent communication skills, and discretion. The position offers flexible hours with a mix of on-site and remote work options. Ideal candidates will have a high school diploma and proficiency in office software. Join a dynamic team focused on enhancing productivity and support.

Qualifications

• Proven experience as a personal assistant or in a similar administrative role.
• Excellent organizational and time-management skills.
• Strong communication skills, both verbal and written.

Responsibilities

• Provide high-level administrative support and manage daily tasks.
• Schedule meetings, appointments, and events.
• Organize travel arrangements and prepare itineraries.

Skills

Organizational skills

Communication skills

Time management

Problem-solving

Discretion and confidentiality

Technical skills

Multitasking

Proactive and self-motivated

Strong interpersonal skills

Adaptability and flexibility

Education

High school diploma or equivalent

Bachelor’s degree (a plus)

Tools

Microsoft Office Suite

Google Workspace

Job description

On-site - Makati 1-3 Yrs Exp Diploma Full-time

Job Description

Work-Life Balance

Flexible Hours

• The Personal Assistant (PA) will provide high-level administrative support, manage daily tasks, coordinate appointments, and handle various responsibilities to ensure the executive or individual operates efficiently and effectively. The PA will act as a liaison between the individual and other stakeholders, maintaining confidentiality and professionalism at all times.
• Calendar Management: Schedule meetings, appointments, and events, ensuring efficient time management and prioritization.
• Communication: Handle incoming calls, emails, and other forms of correspondence; respond or redirect as necessary.
• Travel Coordination: Organize travel arrangements, including booking flights, accommodations, transportation, and preparing itineraries.
• Document Preparation: Prepare and proofread reports, presentations, and other documents as required.
• Task Management: Assist in managing both personal and professional tasks, including running errands and organizing personal events.
• Confidentiality: Maintain confidentiality regarding sensitive personal or business information.
• Research: Conduct research and provide recommendations on various topics as required.
• Problem-Solving: Address and resolve issues or concerns in a timely and efficient manner.
• Errand Running: Take care of personal errands such as grocery shopping, scheduling appointments, or other household-related tasks.
• Client Interaction: Handle communications with clients, partners, or customers in a professional and courteous manner.
• Ensure the condo units are organized, deep-cleaned and assist with office-related administrative tasks.

Skills & Qualifications

• Proven experience as a personal assistant or in a similar administrative role.
• Excellent organizational and time-management skills.
• Strong communication skills, both verbal and written.
• Proficiency with office software (e.g., Microsoft Office Suite, Google Workspace).
• Ability to multitask and handle a variety of tasks simultaneously.
• Discretion and confidentiality are critical.
• A proactive approach and ability to work independently with minimal supervision.
• Flexibility and adaptability to changing needs and priorities.
• A positive attitude and professionalism.
• This role may require both in-office and remote work, depending on the employer's needs.
• Flexible working hours, with occasional overtime or weekend availability depending on the employer's schedule.

Education and Experience

• High school diploma or equivalent (Bachelor’s degree is a plus).
• Prior experience in administrative roles, customer service, or similar positions (1-3 years preferred)

Skills

• Organizational skills: Ability to manage multiple tasks and priorities efficiently.
• Communication skills: Strong written and verbal communication skills.
• Time management: Capable of handling a busy schedule and meeting deadlines.
• Problem-solving: Ability to anticipate needs and resolve issues independently.
• Discretion and confidentiality: Handling sensitive information with professionalism.
• Technical skills: Proficient in office software (Microsoft Office, Google Suite, etc.), and using communication tools (email, phone systems, messaging apps).
• Multitasking: Able to juggle various tasks and requests at once.
• Proactive and self-motivated.
• Strong interpersonal skills and ability to work with diverse individuals.
• Adaptability and flexibility to meet changing demands.

Additional Requirements

• Ability to travel, if necessary.
• Knowledge of social media and digital tools (for personal assistants working with executives or public figures).
• Ability to handle personal tasks (e.g., running errands, booking appointments).

Excellent Communication Skills Time Management Written Communication Analytical Skills Strong Work Ethic Problem Solving Skills