Operations Admin & Scheduling Specialist

Hammerjack Pty Ltd; Philippines; On-site; PHP 180,000 - 240,000; Full time

Job summary

Hammerjack Pty Ltd in the Philippines is seeking an Administrative Assistant to provide functional and administrative support to the Operations department. You will handle calls, scheduling, memos, and reports to keep administrative requirements organized.

The role covers business communication, customer service, and compliance tasks, including preparing meeting notices and minutes, coordinating mall events, filing financial reports, and maintaining document flow.

Qualifications

• College graduate with a 4-year course.
• Experience in customer service.
• Strong communication and computer skills.
• Amenable to a flexible schedule.

Responsibilities

• Handle calls, schedule, letters/memos, and reports as assigned.
• Monitor meeting schedules such as Affiliates Meeting, Lease-Ops, Steercom, Staff and other Table Top meetings.
• Prepare and monitor submission of OPC reports, Monthly Utilities report, Sales report, Work Schedule, etc.
• Provide administrative support to annual commercial area events such as 3-Day Sale, Security Audit, BDOI Risk Audit, Budget Season, Christmas Launch, CSR Events, etc.
• Prepare notices and minutes of meetings; ensure accuracy of memos and communications.
• Coordinate mall activities with relevant departments, affiliates and external partners; relay inquiries as needed.
• Ensure timely filing of financial reports and monitor document approvals; manage incoming/outgoing documents.
• Reserve conference room and maintain its cleanliness; act as reliever in absence of other assistants.

Skills

Communication Skills

Customer Service

Computer Skills

Flexible schedule

Education

College Graduate, 4-year course

Job description

Hammerjack Pty Ltd in the Philippines is seeking an Administrative Assistant to provide functional and administrative support to the Operations department. You will handle calls, scheduling, memos, and reports to keep administrative requirements organized.

The role covers business communication, customer service, and compliance tasks, including preparing meeting notices and minutes, coordinating mall events, filing financial reports, and maintaining document flow.