People Administrator

Quanta Philippines ROHQ; Metro Manila; On-site; PHP 320,000 - 420,000; Full time

Job summary

Quanta Philippines ROHQ is seeking a meticulous People Administrator to support day-to-day People Operations across onboarding, records management, and compliance. This role partners with regional teams to ensure accurate documentation and audit-ready records.

You will handle payroll-related data, verifications, terminations, and offboarding, while maintaining confidentiality and meeting deadlines in a fast-paced environment. Bachelor’s degree and MS Office proficiency are essential.

Qualifications

• Bachelor's degree in Business Administration, Human Resources, Psychology, or related discipline.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time management skills; ability to handle confidential information.

Responsibilities

• Support People systems by entering and updating employee information, including new hires, status changes, terminations, and verifications.
• Maintain digital employee files using standardized naming conventions and retention policies.
• Conduct QA/QC reviews of onboarding packets and personnel documentation to ensure compliance with SOPs and legal requirements.
• Track missing or incomplete documentation prior to payroll or compliance deadlines.
• Assist audits by maintaining audit-ready records and responding to inquiries.
• Process documentation requests including VOEs, wage audits, unemployment claims, garnishments, and other inquiries.
• Coordinate onboarding/offboarding tasks and ensure timely completion of final documentation, benefit removals, and notices.

Skills

MS Office proficiency

Organizational skills

Interpersonal communication

Attention to detail

Confidentiality

Time management

Education

Bachelor's degree (Business Admin / HR / Psychology)

Tools

Applicant Tracking Systems (ATS)

Job description

Job Description:

Quanta Philippines ROHQ is the regional operating headquarters of Quanta Services, Inc. located in Manila, Philippines. The ROHQ supports Quanta’s international expansion by sourcing and developing highly qualified workforce for Quanta companies in the US, Australia and worldwide. We are wholly owned by Quanta Services Inc., a New York Stock Exchange listed company (NYSE:PWR).

The People Administrator supports day-to-day People Operations functions across the employee lifecycle, including onboarding, data entry, compliance documentation, employee record management, testing coordination, employment verifications, and offboarding processes.

This role ensures accuracy, consistency, and compliance across all People transactions while supporting regional teams and internal stakeholders. The People Administrator executes established SOPs, maintains audit-ready records, and collaborates with field leadership to ensure timely and compliant processing of employee documentation. This position requires strong organizational skills, attention to detail, confidentiality, and the ability to manage multiple priorities in a deadline-driven environment.

If you thrive in a fast-paced environment, possess sharp attention to detail, and genuinely enjoy number processing, we have the perfect opportunity for you!

KEY RESPONSIBILITIES

People Operations Support, Compliance and Record Keeping

• Support People systems by entering and updating employee information, including new hires, employee status changes, terminations, and employment verifications.
• Accurately maintain digital employee files using standardized naming conventions and retention policies.
• Conduct Quality Assurance (QA/QC) reviews of onboarding packets, employee change forms, and personnel documentation to ensure compliance with internal SOPs and legal requirements.
• Track and elevate missing or incomplete documentation prior to payroll or compliance deadlines
• Assist with internal and external audits by maintaining organized, audit-ready records
• Process employment-related documentation requests including Verifications of Employment (VOEs), wage audits, unemployment claims, garnishments, and other compliance inquiries
• Ensure confidentiality, integrity, and security of employee information at all times
• Generate reports as requested to support People Operations initiatives and continuous improvement efforts.

Onboarding & Offboarding Support

• Process and validate new hire documentation.
• Coordinate and schedule pre-employment and compliance-related drug and alcohol testing.
• Process termination records.
• Ensure completion of final documentation, benefit removals, required notices, and proper record archiving.
• Support I-9 verification tracking and documentation audits.

Regional & Operational Support

• Serve as an administrative point of contact for assigned regions, departments, or internal stakeholders.
• Respond to documentation and process-related inquiries from managers and office administrators.
• Provide cross-regional backup support during high-volume periods.
• Identify recurring documentation or process issues and communicate improvement opportunities to leadership.
• Participate in administrative projects, system updates, and process improvement initiatives as assigned.

Payroll Support

• Support payroll processing by ensuring employee data is accurate, complete, and updated in People systems.
• Partner with payroll and People Operations to resolve discrepancies related to onboarding paperwork, employee changes, or terminations.
• Ensure employee records are current and compliant prior to payroll deadlines.

REQUIRED QUALIFICATIONS

• Bachelor's degree in Business Administration, Human Resources, Psychology, or related discipline.
• Basic understanding of People principles, practices, and procedures.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time management skills.
• Excellent interpersonal and communication skills.
• Ability to handle sensitive information with confidentiality.
• High level of attention to detail and accuracy.
• Experience managing calendars, meetings, tasks, and deadlines.
• Familiarity with People software and Applicant Tracking Systems (ATS) is a plus.

Requirements: