Apply Now People Systems Administrator (Onsite|Taguig)

Hammerjack Pty Ltd; Taguig; On-site; PHP 360,000 - 600,000; Full time

Job summary

Hammerjack Pty Ltd is seeking a People Systems Administrator to support day-to-day administration, maintenance, and accuracy of employee data and HR systems. The role involves HRIS, data administration, reporting, data validation, and internal user support to ensure data integrity across platforms.

You will perform routine checks, manage updates for hires and departures, and produce standard reports. Strong Excel skills and attention to detail are essential for accuracy and efficiency.

Qualifications

• Experience in HR, HRIS, data administration, shared services or similar environments.
• Experience maintaining employee records and confidential information.
• Experience using HRIS, payroll, workflow, case management or business systems.
• Hands-on data entry, data checking and data validation.
• Experience preparing basic reports and MI.

Responsibilities

• Maintain accurate employee records across HR systems and platforms.
• Process updates for new hires, leavers and employment details.
• Manage reporting lines and org structure changes.
• Provide first-line HR systems and user support.
• Prepare routine workforce and management reports.
• Identify data discrepancies and support data cleansing.

Skills

HR systems

Data administration

Reporting

Data validation

Excel

Tools

HRIS

Payroll systems

Workflow tools

Case management

Business systems

Job description

About the Role

We are looking for People Systems Administrator to support the day-to-day administration, maintenance, and accuracy of employee data and HR systems.

This role is ideal for someone with experience in HR systems/HRIS, data administration, reporting, data validation, and internal user support.

Key Responsibilities

HR Systems Administration

• Maintain accurate employee records across HR systems and platforms.
• Process employee updates including:
• New hires and leavers
• Employment details
• Reporting lines
• Organizational structure changes
• Manage user account setup, access changes, and deactivation requests.
• Maintain forms, workflows, approval routes, and system tasks.
• Support system testing, upgrades, housekeeping, and implementation activities.
• Escalate complex system and data issues when needed.

HR Data & Quality

• Perform regular checks to ensure employee data is accurate and complete.
• Identify, investigate, and correct data discrepancies.
• Support data cleansing, audits, and compliance checks.
• Maintain accurate workforce and employment records.
• Handle confidential employee information securely.

Reporting & Excel

• Prepare routine workforce and management reports.
• Extract and organize HR data for reporting requirements.
• Support KPI, workforce, compliance, and operational reporting.
• Perform basic data analysis using Microsoft Excel.
• Maintain reporting templates, trackers, and data outputs.
• Ensure reports are accurate before submission.

Systems & User Support

• Provide first-line support for HR systems-related queries.
• Assist managers, employees, and internal users with system and process concerns.
• Provide guidance on standard HR system processes.
• Log and monitor system-related queries or cases.
• Escalate technical or complex issues when required.

Process & Continuous Improvement

• Maintain process documentation, user guides, and SOPs.
• Support updates to system and workflow documentation.
• Identify opportunities to improve processes and reduce manual work.
• Help improve data accuracy, reporting, workflows, and system efficiency.

What We're Looking For

• Experience in HR, HRIS, HR systems, data administration, shared services, or a similar environment.
• Experience maintaining employee records and confidential information.
• Experience using HRIS, payroll, workflow, case management, or business systems.
• Hands-on experience with data entry, data checking, and data validation.
• Experience preparing basic reports or management information.
• Strong Microsoft Excel skills, including:
• Data entry
• Filters
• Formatting
• Basic formulas
• Strong attention to detail and data accuracy.
• Good organizational and prioritization skills.
• Strong problem-solving and investigation skills.
• Good written and verbal communication skills.
• Ability to explain systems and processes clearly to users.
• Ability to work independently and escalation issues appropriately.
• Proactive, reliable, and service-oriented.
• Strong commitment to confidentiality and data security.