Apply Now! People Systems Administrator (Onsite|Taguig)

KMC Solutions; Taguig; On-site; PHP 240,000 - 360,000; Full time

Job summary

KMC Solutions is seeking a People Systems Administrator to support day-to-day administration, maintenance, and accuracy of employee data and HR systems in the Philippines. You will focus on HRIS, data validation, reporting, and internal user support.

You will maintain employee records across HR platforms, handle updates for hires and leavers, and assist with system improvements, testing, and documentation while protecting confidential information.

Qualifications

• Experience in HR, HRIS, HR systems, data administration, shared services, or a similar environment.
• Experience maintaining employee records and confidential information.
• Experience using HRIS, payroll, workflow, case management, or business systems.
• Hands-on experience with data entry, data checking, and data validation.
• Experience preparing basic reports or management information.

Responsibilities

• HR Systems Administration: maintain accurate employee records across HR systems and platforms; manage user accounts and system tasks.
• HR Data & Quality: perform checks, identify and correct data discrepancies, support audits and compliance checks.
• Reporting & Excel: prepare routine workforce and management reports; perform basic data analysis in Excel.
• Systems & User Support: assist managers and employees with system questions; escalate complex issues as needed.
• Process & Continuous Improvement: maintain SOPs and documentation; identify opportunities to improve processes and data accuracy.

Skills

HRIS

Data administration

Reporting

Data validation

User support

Excel

Tools

HRIS software

Payroll systems

Workflow tools

Case management

Business systems

Job description

We are looking for People Systems Administrator to support the day-to-day administration, maintenance, and accuracy of employee data and HR systems.

This role is ideal for someone with experience in HR systems/HRIS, data administration, reporting, data validation, and internal user support.

Key Responsibilities

HR Systems Administration

• Maintain accurate employee records across HR systems and platforms.
• Process employee updates including:
• New hires and leavers
• Reporting lines
• Organizational structure changes
• Manage user account setup, access changes, and deactivation requests.
• Maintain forms, workflows, approval routes, and system tasks.
• Support system testing, upgrades, housekeeping, and implementation activities.
• Escalate complex system and data issues when needed.

HR Data & Quality

• Perform regular checks to ensure employee data is accurate and complete.
• Identify, investigate, and correct data discrepancies.
• Support data cleansing, audits, and compliance checks.
• Maintain accurate workforce and employment records.
• Handle confidential employee information securely.

Reporting & Excel

• Prepare routine workforce and management reports.
• Extract and organize HR data for reporting requirements.
• Support KPI, workforce, compliance, and operational reporting.
• Perform basic data analysis using Microsoft Excel.
• Maintain reporting templates, trackers, and data outputs.
• Ensure reports are accurate before submission.

Systems & User Support

• Assist managers, employees, and internal users with system and process concerns.
• Provide guidance on standard HR system processes.
• Log and monitor system-related queries or cases.
• Escalate technical or complex issues when required.

Process & Continuous Improvement

• Maintain process documentation, user guides, and SOPs.
• Support updates to system and workflow documentation.
• Identify opportunities to improve processes and reduce manual work.
• Help improve data accuracy, reporting, workflows, and system efficiency.

What We're Looking For

• Experience in HR, HRIS, HR systems, data administration, shared services, or a similar environment.
• Experience maintaining employee records and confidential information.
• Experience using HRIS, payroll, workflow, case management, or business systems.
• Hands-on experience with data entry, data checking, and data validation.
• Experience preparing basic reports or management information.
• Filters
• Basic formulas
• Strong attention to detail and data accuracy.
• Good organizational and prioritization skills.
• Strong problem-solving and investigation skills.
• Good written and verbal communication skills.
• Ability to explain systems and processes clearly to users.
• Ability to work independently and elevate issues appropriately.
• Proactive, reliable, and service-oriented.
• Strong commitment to confidentiality and data security.