Payroll & Billing Specialist

BSA Solutions Outsourcing Inc.; Cebu City; On-site; PHP 446,000 - 781,000; Full time

Benefits offered by this job

Private health insurance

Paid time off

Global career opportunities

Job summary

BSA Solutions Outsourcing Inc. is hiring a Payroll & Billing Specialist to support the Corporate Services team in Cebu City. This onsite role covers payroll processing, employee records management, and billing across entities, ensuring accuracy and compliance with statutory requirements.

The role emphasizes confidentiality, attention to detail, and timely payroll runs alongside billing duties and ongoing system improvements.

Qualifications

• Demonstrated experience in payroll and/or administrative functions.
• Proven ability to work effectively as part of a team.
• Strong self-management skills and the ability to meet deadlines.
• Proven ability to maintain a high level of confidentiality.
• High level of computing and data entry proficiency.
• Effective written and verbal communication skills.
• Strong attention to detail with the ability to identify and resolve problems.
• High level of accuracy and consistency in work.
• Solid understanding and knowledge of Australian payroll legislation and multiple Australian award interpretations.
• Desirable: Advanced excel and word experience, relevant qualifications in Payroll/Human Resources Management, or relevant qualifications in accounting/bookkeeping.

Responsibilities

• Process payroll for employees and ensure timely payroll runs.
• Maintain employee payroll files and accurate records.
• Handle billing and client invoicing after each billing run.
• Prepare and reconcile year-end and reporting requirements for payroll where applicable.
• Provide regular updates to management on payroll and billing matters.
• Maintain confidentiality of all payroll data and documentation.
• Ensure accuracy in payroll taxes, superannuation and deductions.

Skills

Payroll processing

Attention to detail

Confidentiality

Time management

Communication skills

Data entry

Excel proficiency

Australian payroll knowledge

Education

Payroll/HR management qualification

Accounting/Bookkeeping qualification

Advanced Excel & Word

Tools

Advanced Excel

Microsoft Word

Payroll software

Job description

JOB TITLE: PAYROLL & BILLING SPECIALIST

LOCATION: CEBU CITY

WORK ARRANGEMENT: ONSITE

SHIFT: 07:00 AM-04:00 PM

COMPANY DESCRIPTION

About BSA Solutions

Come be a part of a "Great Place to Work" at BSA Solutions Inc., where we're not just offering jobs- we’re building careers. With offices in both the Philippines and Malaysia, we offer a wide range of diversified roles across various industries, from accounting and IT to marketing and human resources. We are a dynamic, fast-growing company committed to nurturing an inclusive and supportive workplace culture where you can thrive. With a focus on professional development, work-life balance, and competitive benefits, we provide the perfect environment for you to grow both personally and professionally. If you are a talented professional eager to contribute to a world-class team and work with global clients, your next great career move is waiting for you right here. We are a talent outsourcing company with offices in the Philippines and Malaysia. We guide, inspire, and empower young talents to be the heroes that drive business growth. We are more than just a workplace-we are a family. We create a satisfying work environment, one where you'll look forward to coming to every day. A place where the best and brightest minds meet to build a community of successful companies.

WHAT DO WE OFFER

Financial Security: Enjoy a stable and competitive salary along with a comprehensive benefits package, including private health insurance and paid time off.

Structured Career Growth: Benefit from clear advancement opportunities, dedicated mentorship, and personalised training programs that go beyond a typical job.

Community and Support: Become part of a collaborative, dynamic team. You'll work in a supportive environment where you can build strong professional relationships and grow together.

Global Career Opportunities: Work with leading companies from around the world and gain international exposure, all from the comfort of your home country.

JOB SUMMARY

The Payroll and Billing Specialist role is an integral part of the Corporate Services team. This role is dedicated to supporting the Corporate Services team in ensuring accurate and timely processing of employee payroll and benefits across all entities.

WHAT YOU'LL DO

I. Payroll Function

• Ensure all timesheets, payroll updates, expense reimbursements, records, and other related materials are received prior to payroll run close-off.

• Ensure all leave requests have been approved and accurately included in the payroll run.

• Complete all key weekly or fortnightly payroll functions and procedures in a timely manner including termination pays.

• Provide the Payroll and Billing Manager with regular updates on payroll-related issues.

• Liaise with Payroll Software Client Support to resolve any system-related issues.

• Ensure compliance with all relevant statutory and legislative requirements, including the timely processing of PAYG, payroll tax, and superannuation payments.

• Set up public holidays in the payroll system.

• Manage and resolve employee pay-related inquiries.

• Update the payroll system in line with legislative requirements (e.g., superannuation percentage changes).

• Submit or export various reports and information as required.

II. Maintaining Employee Database

• Activate employee payroll files and create individual employee records upon commencement of employment, where applicable.

• Maintain accurate manual and electronic records for employee pay, personal details, leave balances, and other related information.

• Ensure completion of all required statutory documentation (e.g., bank details, Tax File Number Declaration, and superannuation information) within specified timeframes.

• Maintain strict confidentiality and ensure the security of all employee documentation

III. Month & Year-end Processing

• Perform payroll reconciliations in accordance with month-end and year-end requirements.

• Reconcile payroll deductions on a monthly and annual basis.

• Prepare and reconcile superannuation contributions in line with legislative obligations.

• Process Single Touch Payroll (STP) submissions following the finalisation of each pay run.

• Assist in the preparation and reconciliation of year-end STP submissions.

• Maintain payroll records in accordance with statutory and regulatory requirements.

• Provide relevant reports to Management and other departments as required

IV. Award Interpretation

• Interpret and apply relevant industry awards and applicable industrial instruments.

• Maintain up-to-date knowledge of all awards and agreements in use across the organisation.

• Provide accurate advice to employees regarding pay and conditions in accordance with their industrial entitlements.

V. Workplace Health & Safety

• Comply with all Workplace Health and Safety (WH&S) policies and procedures and promptly report any deviations or incidents.

• Liaise with the Payroll Manager or General Manager regarding candidates’ WorkCover claims and coordinate wage payments as required.

VI. Billing

• Check and update client profiles as needed, including company details and applicable rate cards.

• Generate and verify invoices for all timesheets and permanent placements after each billing run.

• Create manual invoices as required and manage invoice disputes through credit notes and re-issues.

• Manage and resolve client invoice inquiries

• Provide the Payroll and Billing Manager with regular updates on relevant billing matters

Others

• Provide corporate services and administrative support as required.

• Perform clerical and other related duties as needed.

• Participate in weekly or monthly meetings as scheduled by Management.

• Maintain proficiency in payroll systems through ongoing internal and external training.

• Handle all payroll and human resources activities with the strictest confidentiality.

• Provide advice, assistance, and support on key human resources processes and activities.

• Perform any other duties reasonably required for the role or as directed by Management.

REQUIREMENTS

• Demonstrated experience in payroll and/or administrative functions

• Proven ability to work effectively as part of a team

• Strong self-management skills and the ability to meet deadlines

• Proven ability to maintain a high level of confidentiality

• High level of computing and data entry proficiency

• Effective written and verbal communication skills

• Strong attention to detail with the ability to identify and resolve problems

• High level of accuracy and consistency in work

• Solid understanding and knowledge of Australian payroll legislation and multiple Australian award interpretations

• Desirable: Advanced excel and word experience, relevant qualifications in Payroll/Human Resources Management, or relevant qualifications in accounting/bookkeeping.

Ready to apply your expertise in a role that offers both stability and significant growth? If you have a passion for precision and a talent for supporting others, we want to hear from you.