Payroll and Benefits Assistant

Confidential; Metro Manila; On-site; PHP 391,000 - 558,000; Full time

Job summary

Confidential is seeking a Payroll & Benefits Assistant in the Philippines to support payroll processing, benefits administration, and employee data management. You will handle inquiries, ensure compliance with local regulations, and contribute to accurate and timely payroll activities.

The role involves loan administration and final-pay processing, requiring attention to detail and strong Microsoft Excel skills within a fast-paced HR team.

Qualifications

• Bachelor's degree in HR, business, accounting, finance or related field.
• At least 2 years of experience in payroll, compensation and benefits, or HR operations.
• Experience in company loans administration, final pay processing, payroll reconciliation.
• Exposure to expatriate payroll or global mobility support is an advantage.
• Working knowledge of Philippine payroll regulations, taxation, and statutory benefits.
• Proficient in Microsoft Excel and payroll/HR systems.
• Strong attention to detail, analytical skills, and ability to handle confidential information.

Responsibilities

• Company Loans Administration - Process employee loan applications, validate requirements, coordinate approvals, maintain loan records, reconcile balances.
• Final Pay Processing - Compute final pays for separated employees, validate clearances, deductions, and final pay components.
• Employee Services & Support - Answer payroll/benefits inquiries, explain deductions and government contributions, maintain records.
• HRIS and Employee Data Management - Maintain accurate records in HRIS, generate reports, ensure data integrity.
• Compliance, Controls, and Reporting - Ensure compliance with labor regulations and tax laws, support audits.
• Continuous Improvement - Identify process improvements and support HR/payroll system enhancements.

Skills

Payroll processing

Benefits administration

Data analysis

Confidential information handling

Excel proficiency

Education

Bachelor's degree in HR / business / accounting / finance or related field

Tools

Payroll systems

HRIS

Job description

The Payroll & Benefits Assistant provides administrative and operational support to the Payroll

and Benefits team by assisting in payroll processing, benefits administration, employee records

management, statutory compliance, employee inquiries, and HR systems maintenance. The role

ensures accurate and timely execution of payroll and benefits activities while delivering

excellent employee service.

Key Responsibilities:

• Company Loans Administration - Process employee loan applications, validate requirements, and coordinate approvals. Maintain loan records and ensure accurate payroll deduction setup and monitoring. Reconcile loan balances and resolve employee inquiries related to loan repayments.
• Final Pay Processing - Process end-to-end final pay computations for separated employees. Validate clearance status, applicable deductions, and final pay components including unpaid salary, leave conversion, and statutory requirements. Coordinate with stakeholders to ensure timely and accurate release of final pay.
• Employee Services & Support - Respond to employee inquiries related to payroll, benefits, payslips, statutory deductions, and employee records. Assist employees in understanding payroll computations, deductions, government contributions, and company benefits. Ensure timely resolution or escalation of employee concerns. Maintain professional and customer-focused service standards when handling employee requests.
• HRIS and Employee Data Management - Maintain accurate and up-to-date employee records in HR systems. Ensure integrity and confidentiality of employee information. Generate reports and validate employee data for payroll and benefits processing.
• Compliance, Controls, and Reporting - Ensure compliance with labor regulations, tax laws, and statutory requirements. Support internal and external audit requirements by providing documentation and reports. Assist in payroll and benefits reconciliations and validations. Maintain documentation of processes, controls, and standard operating procedures.
• Continuous Improvement - Identify process improvement opportunities to enhance payroll and benefits administration. Participate in testing, implementation, and enhancement of HR and payroll systems. Support projects and initiatives related to payroll, benefits, and employee experience.

Qualifications:

• Bachelor's degree in Human Resources, Business Administration, Accounting, Finance, or a related field.
• At least 2 years of experience in payroll, compensation and benefits, or HR operations.
• Experience in company loans administration, final pay processing, and payroll reconciliation.
• Exposure to expatriate payroll or global mobility support is an advantage.
• Working knowledge of Philippine payroll regulations, taxation, and statutory benefits.
• Proficient in Microsoft Excel and payroll/HR systems.
• Strong attention to detail, analytical skills, and ability to handle confidential information.