Part-Time Virtual Executive Assistant to C-Suite

RippedBoxStation; Philippines; Remote; PHP 89,000 - 179,000; Part time

Job summary

RippedBoxStation in the Philippines is seeking a proactive Executive Assistant to support C-level executives. This remote role manages complex calendars, screens emails, and coordinates travel, while maintaining strict confidentiality and professional communication.

You will collaborate with teams, prepare materials, assist with meetings, and handle ad hoc tasks with minimal supervision, delivering accurate, timely results in a fast-paced environment.

Qualifications

• Experience as Virtual Executive Assistant for C-level executives.
• Familiarity with Apple products.
• Proficient with Canva for graphic design.
• Experience with desktop sharing, cloud services, and VoIP tools (GSuite, Zoom, Slack, Asana, Notion).
• Knowledge of online calendars and scheduling (Calendly, Google Calendar).
• Excellent written and spoken English communication.
• Discretion handling confidential information.
• Professional phone, email and instant messaging etiquette.
• Highly organized and detail-oriented; able to prioritize multiple tasks.
• Proactive mindset and able to work independently and in a team.

Responsibilities

• Maintain and coordinate executive calendars, scheduling meetings and travel.
• Serve as primary contact between executives and stakeholders, screening emails and calls.
• Plan and organize domestic and international travel itineraries.
• Prepare and edit reports, presentations, and documents; maintain filing system.
• Assist in preparing meeting agendas and distributing materials.
• Provide project support through research and data gathering.
• Handle confidential information with utmost discretion.
• Identify and resolve administrative issues proactively.
• Collaborate with team members to ensure smooth workflow and goals.
• Perform other ad hoc tasks as assigned.

Skills

Executive support

Calendar management

Communication skills

Discretion

Organizational skills

Independent worker

Tools

Canva

Apple familiarity

GSuite/Google Workspace

Zoom

Slack

Asana

Notion

Calendly

Google Calendar

Job description

RippedBoxStation in the Philippines is seeking a proactive Executive Assistant to support C-level executives. This remote role manages complex calendars, screens emails, and coordinates travel, while maintaining strict confidentiality and professional communication.

You will collaborate with teams, prepare materials, assist with meetings, and handle ad hoc tasks with minimal supervision, delivering accurate, timely results in a fast-paced environment.