Order Processing & Permits Coordinator

Esclusivo Inc.; Makati; On-site; PHP 334,800 - 446,400; Full time

Job summary

A logistics company in the Philippines is seeking an Order Processing & Permits Coordinator to ensure the smooth movement of goods. Responsibilities include processing orders, preparing permits, coordinating shipping, and handling government documentation. Candidates should have relevant experience, strong organizational skills, and proficiency in Office software. This role demands attention to detail and excellent communication as you liaise with various stakeholders. The company promotes a proactive and professional working environment.

Qualifications

• Graduate of any Business, Accounting, Logistics, or related course.
• Minimum of 2–3 years of experience in order processing, logistics, or documentation.
• Knowledge of government permit processing and compliance requirements.
• Strong organizational skills and attention to detail.
• Proficiency in Office and familiarity with ERP/accounting systems.
• Excellent communication and coordination skills.

Responsibilities

• Process customer orders accurately and on time.
• Coordinate with sales and warehouse teams for timely dispatch.
• Prepare necessary permits for food and beverage distribution.
• Liaise with forwarders for inter-island deliveries.
• Track shipments and provide status updates.
• Assist in audits and generate reports on shipping performance.

Skills

Order processing

Logistics

Government documentation

Organizational skills

Communication skills

ERP/accounting systems

Education

Degree in Business, Accounting, Logistics, or related course

Tools

Office software

Job description

The Order Processing & Permits Coordinator ensures smooth and compliant movement of goods across the Philippines. This role is responsible for handling customer orders, preparing permits, coordinating with forwarders for inter-island shipping, and supporting government documentation requirements.

Key Responsibilities

Order Management

• Process customer orders accurately and on time.
• Coordinate with sales and warehouse teams to ensure product availability and timely dispatch.
• Prepare invoices, delivery receipts, and related documentation.

Shipping & Logistics Coordination

• Liaise with forwarders and shipping companies for inter-island deliveries.
• Track shipments and provide status updates to internal teams and clients.
• Ensure compliance with shipping schedules and requirements.

Permits & Government Documentation

• Prepare and secure necessary permits for food and beverage distribution.
• Handle government-related processing (e.g., FDA, BIR, Customs, LGU requirements).
• Maintain accurate records of permits and compliance documents.

Support & Reporting

• Assist in audits and provide documentation when required.
• Generate reports on order processing, shipping performance, and compliance status.
• Support continuous improvement of logistics and compliance processes.

Qualifications

• Graduate of any Business, Accounting, Logistics, or related course.
• Minimum of 2–3 years of experience in order processing, logistics, or documentation.
• Knowledge of government permit processing and compliance requirements.
• Strong organizational skills and attention to detail.
• Proficiency in Office and familiarity with ERP/accounting systems.
• Excellent communication and coordination skills.

Preferred Attributes

• Ability to multitask and manage deadlines.
• Strong problem-solving skills and initiative.
• Team player with a proactive attitude.
• Integrity and professionalism in handling sensitive documents.