Administrative/Admin Officer - Metro Manila

Acestar International Service Corp.; Pasay; On-site; PHP 240,000 - 360,000; Full time

Job summary

Acestar International Service Corp. in Pasay City is seeking an Administrative/Admin Officer who will oversee office support, document handling, asset tracking, and compliance tasks.

You will coordinate with departments, liaise with government agencies, and manage records to ensure smooth daily operations. The role requires a bachelor's in business/office administration, at least 2 years in admin or corporate support, proficiency in Word and Excel, and strong organizational skills.

Qualifications

• Bachelor's degree in a related field.
• At least 2 years of relevant admin experience.
• Experience processing permits, licenses, and renewals preferred.
• Familiarity with asset inventory and office resource management.

Responsibilities

• Monitor validity and renewal schedules of company registrations, permits and licenses.
• Gather, prepare, and submit documentary requirements for applications and renewals.
• Liaise with government offices, vendors, and service providers for admin transactions.
• Maintain organized filing system for company documents and records.
• Keep track of company-owned equipment and office assets.
• Prepare internal reports, monitoring sheets, and correspondence.
• Coordinate with departments to collect information needed for requirements.

Skills

Office administration

Document management

Communication

Microsoft Word & Excel

Time management

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

Excel

Job description

ADMINISTRATIVE/ADMIN OFFICER

Work Location: Pasay City
Employment Type: Full-Time
Industry: Logistics / Freight Forwarding

Position Overview

We are looking for a dependable and highly organized individual to oversee various office support and administrative activities. The role involves coordinating company requirements, maintaining important records, monitoring office resources, and ensuring that administrative matters are properly attended to.

The ideal candidate should be comfortable handling documentation, communicating with external contacts, and coordinating with different departments to keep daily office operations running smoothly.

Primary Duties and Responsibilities

• Monitor the validity and renewal schedules of company registrations, permits, licenses, and other official documents.
• Gather, prepare, and submit documentary requirements for company applications and renewals.
• Liaise with government offices, property administrators, vendors, and service providers for administrative transactions.
• Maintain an organized filing system for company documents and records.
• Keep track of company-owned equipment, office furniture, and other assigned properties.
• Update asset records whenever company property is issued, transferred, returned, or replaced.
• Conduct regular inventory checks and report any missing, damaged, or defective items.
• Prepare correspondence, internal forms, monitoring sheets, and administrative reports.
• Check office supply requirements and coordinate purchasing or replenishment requests.
• Arrange and monitor office maintenance, equipment servicing, and repair requests.
• Follow up on pending administrative concerns and provide progress updates to the appropriate personnel.
• Coordinate with internal departments to collect information and documents needed for company requirements.
• Provide logistical assistance for meetings, internal activities, and other company arrangements.
• Ensure that administrative documents are properly stored and handled with confidentiality.
• Support management with other office-related assignments as necessary.

Qualifications and Requirements

• Graduate of Business Administration, Office Administration, Management, or any related course.
• At least 2 years of relevant experience in office administration or corporate support functions.
• Experience processing business permits, company registrations, licenses, and renewal requirements is preferred.
• Familiarity with asset inventory, property monitoring, and office resource management is an advantage.
• Previous coordination with government agencies, suppliers, or external service providers is beneficial.
• Proficient in Microsoft Office applications, particularly Word and Excel.
• Capable of preparing reports, maintaining records, and organizing important documents.
• Good communication and interpersonal skills.
• Able to manage multiple assignments and monitor deadlines.
• Resourceful, systematic, and attentive to details.
• Can work independently and coordinate effectively with different teams.
• Must be trustworthy and capable of handling sensitive company information.
• Experience in logistics, shipping, transportation, or freight forwarding is an advantage.

Skills and Competencies

Corporate Administrative Support

• Regulatory Document Processing
• Business Permit and License Monitoring
• Asset Inventory and Property Tracking
• Office Resource Management
• Records and File Administration
• Vendor and Government Coordination
• Report Preparation
• Microsoft Word and Excel
• Deadline Monitoring
• Written and Verbal Communication
• Organization and Problem Solving