Orders and Inventory Manager

BAU International Inc.; Malabon; On-site; PHP 420,000 - 660,000; Full time

Job summary

BAU International Inc. is seeking a detail-oriented professional to oversee order management, inventory control, warehousing, and overall supply chain operations in the Malabon area. The role focuses on ensuring accurate orders, efficient fulfillment, and proactive problem-solving across departments.

The ideal candidate will lead a team, monitor stock levels, and coordinate with internal teams, suppliers, and logistics partners to optimize operational performance in a fast-paced environment.

Qualifications

• Detail-oriented and results-driven with strong experience in order management, inventory control, warehousing, and supply chain operations.
• Excellent analytical and problem-solving skills for overseeing warehouse activities and tracking inventory.

Responsibilities

• Oversee end-to-end order processing, fulfillment, dispatch, and delivery to ensure accuracy and timeliness.
• Monitor and improve order management procedures and performance targets.
• Resolve discrepancies and delays in coordination with concerned departments.

Job description

Our ideal candidate is a detail-oriented and results-driven professional with strong experience in order management, inventory control, warehousing, and supply chain operations. The candidate should possess excellent analytical and problem-solving skills, with the ability to oversee warehouse activities, monitor inventory levels, ensure order accuracy and timely fulfillment, manage stock replenishment, and coordinate effectively with internal teams, suppliers, and logistics partners.

We are looking for someone who is organized, proactive, and capable of identifying operational issues, improving processes, and ensuring efficient order, inventory, and warehouse management. Experience in e-commerce, retail, or fast-paced distribution operations is an advantage. Strong leadership skills and the ability to manage a team while meeting operational targets are also essential.Malabon, Navotas, parts of South Caloocan, and Valenzuela.

Key Responsibilities

1. Order Management and Fulfillment

• Oversee end-to-end customer order processing, fulfillment, dispatch, and delivery to ensure accuracy, timeliness, and customer satisfaction.

• Establish and monitor order management procedures and performance targets to ensure efficient operations.

• Monitor order status and resolve discrepancies, delays, and fulfillment issues in coordination with concerned departments.

2. Inventory Management and Control

• Oversee inventory planning, stock availability, inventory movements, stock transfers, returns, and inventory accuracy.

• Analyze stock levels and inventory trends to support replenishment planning and minimize stockouts, overstocking, and discrepancies.

• Implement inventory control procedures and ensure accurate documentation, reconciliation, and reporting.

3. Warehousing and Warehouse Operations

• Oversee daily warehouse operations, including receiving, inspection, storage, picking, packing, dispatch, and handling of products and materials.

• Ensure proper warehouse organization, space utilization, stock arrangement, product handling, and compliance with established storage and safety standards.

• Monitor warehouse productivity, inventory movements, and stock accuracy through regular physical counts, cycle counts, and inventory reconciliation.

• Establish and implement warehouse procedures to improve operational efficiency, minimize product damage and losses, and ensure timely order fulfillment.

• Coordinate with warehouse personnel and other concerned departments to address operational issues and maintain smooth warehouse operations.

4. Supply Chain and Distribution Management

• Manage the end-to-end supply chain and distribution process, from order processing and inventory allocation to dispatch and delivery to distributors and end consumers.

• Oversee delivery schedules, logistics coordination, and distribution performance to ensure timely and cost-effective product movement.

• Coordinate with distributors, suppliers, logistics providers, and internal departments to resolve operational concerns and improve distribution efficiency.

5. Monitoring, Reporting, and Performance Analysis

• Oversee daily operational tracking and end-of-month monitoring of orders, inventory, warehousing, fulfillment, and distribution activities.

• Ensure timely and accurate preparation of daily, periodic, and month-end reports on operational performance.

• Analyze operational data and KPIs, identify performance gaps, and recommend improvements to support Management's decision-making.

6. Fuel Forecasting and Delivery Fleet Procurement

• Oversee fuel forecasting and consumption monitoring for the Company's delivery fleet to ensure sufficient fuel allocation and efficient delivery operations.

• Monitor fuel consumption and related expenses to identify cost-saving opportunities and improve resource utilization.

• Oversee the preparation and processing of purchase orders (POs) for company delivery fleet vehicles, including trucks and other units used for product transportation, in coordination with Logistics, Procurement, and Finance.

7. Cost Management and Process Improvement

• Monitor operational expenses related to order fulfillment, inventory, warehousing, fuel, and distribution.

• Identify and implement process improvements to enhance productivity, accuracy, and cost efficiency.

• Ensure effective use of order management, inventory, warehouse tracking, and reporting systems, with appropriate documentation and internal controls.

8. Team and Cross-Functional Management

• Lead, supervise, and develop team members responsible for order processing, inventory management, warehousing, fulfillment, and distribution activities.

• Set work priorities, delegate responsibilities, and monitor team performance against established targets and deadlines.

• Collaborate with Sales, Finance, Warehouse, Fulfillment, Procurement, and other departments to align operations with business objectives and ensure compliance with Company policies and procedures.

9. Other Responsibilities

• Perform other duties and responsibilities as may be assigned by Management from time to time in line with the position and the operational needs of the Company.