Operations & Office Administrator - Manila

Hammerjack Pty Ltd; Philippines; On-site; PHP 312,000 - 402,000; Full time

Benefits offered by this job

HMO with Life Insurance

Dental Plan

Wellness Programs

Performance Bonuses

Referral Program

Professional Development

Paid Leaves

Team Events

Unlimited Coffee

Fun Workspace

Job summary

Guesty is seeking an Office Administrator to oversee daily operations at our Manila office, support employees, and serve as the primary liaison with building management and vendors. You will help create an organized, welcoming workplace while proactively handling administrative tasks and coordinating with stakeholders at all levels.

Ideal candidates bring 1–3 years in office administration, strong organizational skills, and experience with expense tracking and procurement systems.

Qualifications

• 1–3 years of experience in office administration, facilities management, or a similar role.
• Experience with expense tracking, procurement systems, or administrative platforms is a plus.
• Familiarity with Philippine compliance processes (business permits, health permits) is an advantage.
• Strong organizational, documentation, and interpersonal skills.
• Comfortable coordinating with vendors, building management, and internal teams.
• Eagerness to learn new systems and processes.

Responsibilities

• Budget & Expenses: Review and consolidate prior year expenses by vendor to assist in annual budget preparation; monitor and record approved office costs, petty cash, and deliveries; maintain organized monthly and yearly expense records.
• Procurement & Inventory: Process purchase requests through the company's procurement system with proper budget allocation and approvals; coordinate procurement of office supplies, pantry items, and company event requirements; maintain inventory records and ensure timely replenishment.
• Facilities: Serve as the main point of contact between Guesty and building management; coordinate maintenance issues such as cleaning, internet, meeting room setups, and leakages; ensure office facilities meet company standards.
• Onboarding & Offboarding: Prepare welcome kits and access cards and provide office tours for new hires; serve as the first point of contact for employees on their first day; assist with offboarding logistics and office-related exit processes.
• Travel & Events: Assist employees with travel bookings — flights, hotels, and accommodations; support HR in organizing company events, coordinating vendors, and arranging logistics for visiting employees and management.
• Compliance & Safety: Coordinate business permits and certificates for the Cebu office with external service providers; manage employee health-related requirements such as annual physicals; support implementation of Business Continuity Plans and emergency response procedures; assist in employee communication and welfare checks during critical events.
• Vendor Relations: Maintain regular communication with vendors to ensure quality service and cost efficiency; identify cost-saving opportunities and recommend local vendors when applicable.

Skills

Office administration

Vendor coordination

Organizational skills

Communication skills

Tools

Procurement software

Administrative platforms

Job description

Guesty is seeking an Office Administrator to oversee daily operations at our Manila office, support employees, and serve as the primary liaison with building management and vendors. You will help create an organized, welcoming workplace while proactively handling administrative tasks and coordinating with stakeholders at all levels.

Ideal candidates bring 1–3 years in office administration, strong organizational skills, and experience with expense tracking and procurement systems.