Administrative Assistant — Operations & HR Support (Flexible)

Major Asia Manpower Inc.; Manila; On-site; PHP 279,000 - 391,000; Full time

Benefits offered by this job

Health insurance

Wellness programmes

Professional development

Flexible working arrangements

Team events

Job summary

Major Asia Manpower Inc. in Manila City seeks a dedicated Admin Assistant to support the management team and keep daily operations running smoothly. You will handle filing, correspondence, scheduling, travel arrangements and office logistics in a fast-paced environment.

The role requires 2–3 years of admin experience, strong English communication, and excellent organisational skills. A proactive, detail-oriented approach and confidentiality are essential for success.

Qualifications

• 2–3 years of experience as an administrative assistant or similar role.
• Proficiency in Microsoft Office and other office software.
• Strong written and verbal English communication.
• Excellent organisational skills and attention to detail.

Responsibilities

• Manage and maintain filing systems, both physical and digital.
• Prepare and process administrative documents, including correspondence and forms.
• Provide administrative support to management and staff, including scheduling meetings and managing calendars.
• Answer and direct phone calls, respond to emails, and greet visitors professionally.
• Arrange travel itineraries, book accommodations and manage expense reports.
• Maintain office supplies inventory and place orders as needed.
• Prepare meeting agendas, take minutes and distribute documents.
• Assist with data entry, database management and basic financial record keeping.
• Coordinate office events, team activities and meetings.
• Support HR functions, including recruitment coordination and onboarding.

Skills

Microsoft Office Suite

English communication

Organizational skills

Time management

Customer service

Attention to detail

Calendar management

Education

High school diploma

Business administration/office management qualification

Tools

MS Outlook

Job description

Major Asia Manpower Inc. in Manila City seeks a dedicated Admin Assistant to support the management team and keep daily operations running smoothly. You will handle filing, correspondence, scheduling, travel arrangements and office logistics in a fast-paced environment.

The role requires 2–3 years of admin experience, strong English communication, and excellent organisational skills. A proactive, detail-oriented approach and confidentiality are essential for success.