Operations & Finance Admin Coordinator

Nura Cosmetics OPC; Quezon City; On-site; PHP 334,800 - 558,000; Full time

Benefits offered by this job

Performance Bonus

Employee Discount

Job summary

Nura Cosmetics OPC in Quezon City is seeking an Operations & Finance Admin Coordinator to manage day-to-day e-commerce operations, order fulfillment, logistics coordination, and basic bookkeeping. You will support the CEO and liaise with suppliers and customers to keep the business running smoothly.

The role covers end-to-end e-commerce order monitoring on Lazada, Shopee, and TikTok Shop, purchasing, inventory control, and tax compliance with BIR filings.

Qualifications

• Experience managing e-commerce seller centers (Shopee/Lazada/TikTok Shop) and basic bookkeeping.
• Experience in manufacturing or distribution is a major plus and familiarity with Philippine tax compliance (BIR) and inventory tracking systems.

Responsibilities

• Manage e-commerce customer care and order monitoring across Lazada, TikTok Shop and Shopee dashboards.
• Oversee end-to-end fulfillment: packing, dispatch, courier pickup daily.
• Coordinate purchasing of raw materials and packaging; liaise with suppliers locally and internationally.

Skills

E-commerce mgmt

Bookkeeping

Excel

Customer service

Communication

Education

Bachelor’s degree

Tools

Accounting software

Canva

Adobe Illustrator

Job description

On-site - Quezon City 1-3 Yrs Exp Bachelor Full-time

Job Description

Employee Recognition and Rewards

• Performance Bonus

Government Mandated Benefits

• Employee Discount

Position Overview:

We are a growing cosmetics manufacturing company and personal care brand owner experiencing an exciting operational turnaround. We are seeking a highly organized, proactive, and detail-oriented Operations & Finance Admin Coordinator to manage our day-to-day e-commerce operations, order fulfillment pipelines, logistics coordination, and basic financial bookkeeping.

This role serves as the central hub connecting our online customers, raw material suppliers, and toll manufacturing order fulfillment schedules. You will directly support the CEO to ensure that the business engine runs smoothly and efficiently. (Note: HR duties are handled by a separate corporate consultant).

Key Responsibilities:

E-COMMERCE & CUSTOMER CARE MANAGEMENT:

• Daily monitoring and booking of retail orders across Lazada, TikTok, and Shopee dashboards.
• Oversee the end-to-end fulfillment process, ensuring all e-commerce packages are packed accurately, dispatched on time, and successfully picked up by partner couriers daily.
• Provide attentive, helpful, and professional customer service by responding to inquiries across e-commerce platforms, official social media pages, emails, and phone calls.

PURCHASING & TECHNICAL LOGISTICS:

• Coordinate the purchasing of raw materials, packaging, and laboratory supplies based on direct instructions from leadership.
• Liaise and negotiate with local and international suppliers (including tracking inbound international packaging shipments).
• Manage local logistics, including coordinating warehouse pickups, tracking forwarder schedules, and ensuring safe arrival of goods to the laboratory.

FINANCE & BOOKKEEPING SUPPORT:

• Handle basic bookkeeping, accurately recording daily transactions and sales reports.
• Prepare financial vouchers, checks, and expense documents for the CEO's review and approval.
• Monitor and maintain office and packaging inventory levels, anticipating needs before shortages occur.

TAX & BIR COMPLIANCE SUPPORT:

• Organize, compile, and prepare all necessary documentation, receipts, and invoices required for monthly, quarterly, and annual BIR tax filings.
• Liaise with the company’s external accountant to ensure timely and accurate tax compliance, minimizing the risk of penalties.
• Maintain and update official Books of Accounts and ensure all sales invoices and official receipts are properly issued and recorded.

INVENTORY CO-MANAGEMENT:

• Co-manage and audit inventory levels for both raw materials/packaging (production inputs) and finished goods (e-commerce and toll manufacturing outputs).
• Perform regular system-versus-physical stock counts in coordination with the production team to prevent discrepancies, stockouts, or material wastage.
• Track and document batches of incoming raw materials and outgoing finished shipments for full traceability.

Qualifications & Skills:

EXPERIENCE: Proven experience managing e-commerce seller centers (Shopee, Lazada, TikTok Shop) and basic business bookkeeping. Experience in a manufacturing or distribution setting is a major plus. Proven experience managing basic Philippine tax compliances (BIR forms, documentation requirements) and inventory tracking systems.

TECHNICAL PROFICIENCY: High proficiency in Microsoft Office applications (especially Excel) and computer literacy. Familiarity with basic accounting software or Canva/Adobe Illustrator (for simple design conversions) is an advantage.

Experience: Proven experience managing basic Philippine tax compliances (BIR forms, documentation requirements) and inventory tracking systems.

Core Competencies:

IMPECCABLE ATTENTION TO DETAIL: Highly attentive to multi-step technical instructions and order accuracy.

PROBLEM-SOLVING & PRACTICALITY: Demonstrates strong common sense, logic, and practicality when resolving courier delays or inventory issues.

HIGH MATHEMATICAL & ANALYTICAL ACCURACY: Strong aptitude for numbers, data reconciliation, and inventory balancing.

COMMUNICATION SKILLS: Strong verbal and written communication skills for managing customer relations and coordinating with suppliers.

ATTITUDE: Possesses a positive, flexible working attitude; self-motivated and capable of working efficiently in a lean, fast-paced team environment.