Apparel Operations Specialist: Detail-Driven & Growth-Oriented

vamasters, Inc.; Carcar; Remote; PHP 279,000 - 469,000; Full time

Job summary

vamasters, Inc. is seeking a highly detail-oriented Operations & Administrative Virtual Assistant to support daily operations for a growing custom apparel business.

You will handle order intake, production tracking, and client records, ensuring accuracy across forms, shipments, and invoices while maintaining CRM and project boards. The role requires independent work, proactive problem-solving, and timely execution without constant supervision.

Qualifications

• Exceptional attention to detail with error-catching before issues arise.
• Proven background in administrative and operations support.
• Strong organizational skills to manage multiple moving parts.
• Comfortable with data entry and CRM or project-management tools.
• Excellent written and verbal English communication skills.
• Quick learner with good judgment and initiative.
• Able to work independently without constant instruction.

Responsibilities

• Fill out detailed client and production forms with accuracy.
• Assist production workflows from order intake to final delivery.
• Monitor materials, shipments, and inventory.
• Keep CRM and project boards current with client info, orders, shipments, and production status.
• Ensure records across internal systems are up to date.
• Log invoices and basic financial data; manage payments and follow-ups.
• Oversee calendar, set up meetings, and meet deadlines.
• Draft responses for inbox, send reminders, and manage client follow-ups.
• Maintain organized team to-do lists; prevent dropped tasks.
• Identify workflow gaps and solve issues before they grow.
• Assist with e-commerce order updates when needed.

Skills

Attention to detail

Administrative support

Organizational skills

Data entry & CRM tools

English communication

Independent worker

Multitasking

Tools

Monday.com

QuickBooks Online

Shopify

Job description

vamasters, Inc. is seeking a highly detail-oriented Operations & Administrative Virtual Assistant to support daily operations for a growing custom apparel business.

You will handle order intake, production tracking, and client records, ensuring accuracy across forms, shipments, and invoices while maintaining CRM and project boards. The role requires independent work, proactive problem-solving, and timely execution without constant supervision.