Apparel Operations & Data Entry VA

vamasters, Inc.

Ozamiz

Remote

PHP 223,000 - 379,000

Full time

14 days+

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Job summary

VA Masters is seeking a highly detail-oriented Operations & Administrative Virtual Assistant to support the daily operations of our growing custom apparel business. This role centers on order intake, production tracking, and client records, where fabrics, shipments, forms, and invoices move at once and accuracy carries real financial weight.

You will work independently, spot problems early, and manage forms, shipments, and records across internal systems.

Qualifications

Attention to detail; catch errors before they cost money.
Experience in administrative and operations support.
Strong organizational skills; manage multiple moving parts.
Data entry with CRM or project-management tools.
Excellent written and verbal English communication.
Fast learner with sound judgment.
Reliable, detail-oriented, able to work independently.

Responsibilities

Complete detailed client and production forms with full accuracy.
Support production workflows from order intake through final delivery.
Track materials, shipments, and inventory.
Update CRM and project boards with client information, orders, shipments, and production status.
Maintain accurate records across internal systems.
Enter invoices and basic financial data; track payments and outstanding balances.
Manage calendar, schedule meetings, keep deadlines.
Monitor inbox; draft replies; send reminders; client follow-ups.
Keep team to-do lists organized; prevent items from falling through.
Identify workflow gaps; resolve issues proactively.
Assist with e-commerce order updates as needed.