Operations Coordinator | FFX

yempo; Makati; Hybrid; PHP 1,593,000 - 2,366,000; Full time

Benefits offered by this job

Highly competitive salary – weekly pay

HMO enrollment on commencement

Additional HMO dependents added each 1

20 vacation days per year; 7 sick days

Annual performance bonuses

Annual salary reviews and increases

Free rice, snacks and drinks

Company polo shirts provided

Bright open-plan work environment

Professional co-workers and clients

Job summary

Yempo is seeking an Operations Coordinator for a morning shift, with the option to work from home or the office. You will coordinate employee mobilization, manage training, and ensure compliance across client portals for an Australian-based client in sectors like energy and mining.

Ideal candidates bring experience in mobilizing teams, running training programs, and maintaining accurate records, with strong communication and a process-driven mindset.

Qualifications

• Experience mobilizing team members in a fast-paced environment.
• Experience managing training, scheduling and recordkeeping.
• Familiarity with client onboarding, compliance and induction platforms.
• Proficient with Microsoft Office tools (SharePoint, Word, Excel).
• Process-driven mindset with strong attention to detail.
• Excellent teamwork and communication abilities.
• Willingness to learn and participate in training.

Responsibilities

• Coordinate employee mobilization to client locations, including travel, inductions, accommodation, and client documentation.
• Troubleshoot mobilization issues and maintain employee records on client portals to ensure compliance.
• Manage the company training matrix, including training, medicals, and recordkeeping.
• Lead process improvement initiatives to streamline mobilization and training procedures.
• Develop an understanding of company capabilities, capacity, and services.
• Comply with all HSEQ policies and ISMS guidelines.
• Conduct risk assessments and report hazards, incidents, or non-conformances.
• Participate in training and continuous improvement initiatives.
• Promote a safe workplace and maintain confidentiality of information.

Skills

Mobilizing teams

Training management

Customer service

Communication

Attention to detail

Process-driven

Teamwork

Tools

SharePoint

Word

Excel

Job description

We have an exciting morning shift
opportunity available for a n
Operations Coordinator. Work from home or the office - you choose!

When you join Yempo, you’ll receive the following fantastic benefits:

• Highly competitive salary – paid weekly!

• HMO enrollment on commencement

• Additional HMO dependents added each year of service

• 20 vacation days per year; 7 sick days

• Annual performance bonuses and incentives

• Annual salary reviews and increases

• Free cooked rice, snacks and hot drinks

• Company polo shirts provided

• Fantastic, bright and cheerful open-plan work environment

• Prestigious clients and highly professional and friendly co-workers

Our Client

In this role, you will be assigned to our Australian-based client. They provide innovative energy management and emissions solutions to the mining, agriculture, transport, construction and oil industries. The team believes that better-handled fuel means better outcomes for all concerned, and they are devoted to providing end-to-end solutions resulting in genuine cost savings for their customers and enabling them to transition to a cleaner energy future.

Your Responsibilities

• Coordinate employee mobilization to client locations, including travel, inductions, accommodation, and client documentation.
• Troubleshoot mobilization issues and maintain employee records on client portals to ensure compliance.
• Manage the company training matrix, including training, medicals, and recordkeeping.
• Lead process improvement initiatives to streamline mobilization and training procedures.
• Develop an understanding of company capabilities, capacity, and services.
• Comply with all HSEQ policies, procedures, and instructions.
• Conduct task risk assessments using tools such as Take5 and JSA.
• Report hazards, incidents, near misses, and non-conformances promptly.
• Participate in training, HSEQ consultations, and continuous improvement initiatives.
• Use required PPE, maintain fitness for work, and promote a safe workplace.
• Work respectfully with colleagues and customers.
• Maintain confidentiality and integrity of business information.
• Stop work and report potential safety risks when identified.

• Comply with the Organization's Information Security Management System (ISMS), including all applicable information security policies, procedures, standards, and guidelines.

Your Background

• Experience mobilizing team members in the resource sector and responding to customer needs in a fast-paced environment.
• Experience managing training, including scheduling and recordkeeping.
• Familiarity with client onboarding, compliance, and induction platforms, as well as Microsoft Office (SharePoint, Word, Excel).
• Adaptable to client requirements and portals, with a process-driven mindset and strong attention to detail.
• Strong teamwork, communication, and relationship-building skills.
• Flexible, calm under pressure, and committed to accuracy and customer service.
• Willingness to learn new skills and participate in training as required.

Disclaimer for salary ranges. Yempo provides an indicative range of salary that we deem relevant for the advertised role. This may be adjusted for the skills and experience of the selected candidate.