Operations Coordinator | FFX

Yempo Inc; Makati; Hybrid; PHP 280,000 - 400,000; Full time

Benefits offered by this job

HMO enrollment on commencement

15–20 vacation days per year

Annual performance bonuses

Annual salary reviews and increases

Polo shirts provided

Open-plan work environment

Job summary

Yempo Inc. is seeking an Operations Coordinator to support mobilization and training for an Australian client in the energy management sector.

The role offers work-from-home or in-office options, a focus on safety, and a collaborative team environment with a strong emphasis on process improvement and client compliance. The ideal candidate will have experience mobilizing teams in fast-paced settings, managing training records, and using MS Office including SharePoint, Word, and Excel.

Qualifications

• Experience mobilizing teams in fast-paced environments.
• Experience managing training, scheduling and recordkeeping.
• Familiarity with client onboarding and induction platforms.
• Proficient in Microsoft Office including SharePoint, Word, and Excel.
• Strong attention to detail and process-driven mindset.

Responsibilities

• Coordinate employee mobilization to client locations, including travel, inductions, accommodation, and client documentation.
• Troubleshoot mobilization issues and maintain employee records on client portals to ensure compliance.
• Manage the company training matrix, including training, medicals, and recordkeeping.
• Lead process improvement initiatives to streamline mobilization and training procedures.
• Develop an understanding of company capabilities, capacity, and services.
• Comply with all HSEQ policies, procedures, and instructions.
• Conduct task risk assessments using tools such as Take5 and JSA.
• Report hazards, incidents, near misses, and non-conformances promptly.
• Participate in training, HSEQ consultations, and continuous improvement initiatives.
• Use required PPE, maintain fitness for work, and promote a safe workplace.
• Work respectfully with colleagues and customers.
• Maintain confidentiality and integrity of business information.
• Stop work and report potential safety risks when identified.
• Comply with ISMS information security policies and guidelines.

Skills

Team mobilization

Training management

Client onboarding

Microsoft Office

Attention to detail

Communication

Tools

SharePoint

Excel

Word

Job description

We have an exciting morning shift opportunity available for a Operations Coordinator. Work from home or the office - you choose!

When you join Yempo, you’ll receive the following fantastic benefits:

• Highly competitive salary – paid weekly!

• HMO enrollment on commencement

• Additional HMO dependents added each year of service

• 20 vacation days per year; 7 sick days

• Annual performance bonuses and incentives

• Annual salary reviews and increases

• Free cooked rice, snacks and hot drinks

• Company polo shirts provided

• Fantastic, bright and cheerful open-plan work environment

• Prestigious clients and highly professional and friendly co-workers

Our Client

In this role, you will be assigned to our Australian-based client. They provide innovative energy management and emissions solutions to the mining, agriculture, transport, construction and oil industries. The team believes that better-handled fuel means better outcomes for all concerned, and they are devoted to providing end-to-end solutions resulting in genuine cost savings for their customers and enabling them to transition to a cleaner energy future.

Your Responsibilities

• Coordinate employee mobilization to client locations, including travel, inductions, accommodation, and client documentation.
• Troubleshoot mobilization issues and maintain employee records on client portals to ensure compliance.
• Manage the company training matrix, including training, medicals, and recordkeeping.
• Lead process improvement initiatives to streamline mobilization and training procedures.
• Develop an understanding of company capabilities, capacity, and services.
• Comply with all HSEQ policies, procedures, and instructions.
• Conduct task risk assessments using tools such as Take5 and JSA.
• Report hazards, incidents, near misses, and non-conformances promptly.
• Participate in training, HSEQ consultations, and continuous improvement initiatives.
• Use required PPE, maintain fitness for work, and promote a safe workplace.
• Work respectfully with colleagues and customers.
• Maintain confidentiality and integrity of business information.
• Stop work and report potential safety risks when identified.

• Comply with the Organization's Information Security Management System (ISMS), including all applicable information security policies, procedures, standards, and guidelines.

Your Background

• Experience mobilizing team members in the resource sector and responding to customer needs in a fast-paced environment.
• Experience managing training, including scheduling and recordkeeping.
• Familiarity with client onboarding, compliance, and induction platforms, as well as Microsoft Office (SharePoint, Word, Excel).
• Adaptable to client requirements and portals, with a process-driven mindset and strong attention to detail.
• Strong teamwork, communication, and relationship-building skills.
• Flexible, calm under pressure, and committed to accuracy and customer service.
• Willingness to learn new skills and participate in training as required.