Operations Assistant: Purchasing & Inventory (Onsite)

MicroSourcing International; Angeles; On-site; PHP 201,000 - 268,000; Full time

Benefits offered by this job

Healthcare from day one

Performance bonuses

Paid time-off with cash conversion

Job summary

MicroSourcing is seeking an Operations Assistant to be based onsite in Angeles, Clark Pampanga City, with a mid shift. You will handle purchasing, inventory management, and order processing while coordinating with suppliers to ensure timely deliveries and accurate records in NetSuite.

The role requires forte in ERP systems, Excel/Outlook, and strong communication. MicroSourcing emphasizes competitive rewards, day-one healthcare, and a diverse, inclusive culture with opportunities for growth.

Qualifications

• Experience in administration, purchasing, or order processing.
• Attention to detail on product codes, quantities, specs, and pricing.
• Professional communication via phone and email with suppliers and colleagues.
• Strong organizational skills and MS Excel and Outlook proficiency.
• Willingness to learn ERP, inventory, and order management systems (NetSuite an advantage).
• Be reliable, proactive and able to spot missing information or issues early.

Responsibilities

• Manage Purchasing Activities: Create purchase orders based on released sales orders, verifying quantities, specifications, and pricing; coordinate supplier lead times; record received goods; report shortages or damaged items.
• Monitor Inventory: Track stock levels and raise purchase orders to maintain approximately 50 days of stock cover.
• Process Sales Orders and Deliveries: Review orders for completeness; follow up with sales reps for missing info; release orders for delivery; maintain delivery records in NetSuite.
• Coordinate with Suppliers: Handle supplier inquiries; resolve concerns or escalate as needed; monitor warranty and product fault complaints to resolution.
• Support Supplier Meetings: Prepare documents and meeting notes; attend supplier meetings with the team lead.
• Maintain Product Data and Pricing: Create product codes in NetSuite; process supplier price updates; keep product records accurate and current.
• Maintain Records and Improve Processes: Keep purchasing and order records organized; ensure statuses are visible to stakeholders; identify workflow improvements.

Skills

Purchasing coordination

Inventory management

Supplier communication

NetSuite experience

ERP systems

Excel proficiency

Professional communication

Tools

NetSuite

Excel

Outlook

ERP software

Job description

MicroSourcing is seeking an Operations Assistant to be based onsite in Angeles, Clark Pampanga City, with a mid shift. You will handle purchasing, inventory management, and order processing while coordinating with suppliers to ensure timely deliveries and accurate records in NetSuite.

The role requires forte in ERP systems, Excel/Outlook, and strong communication. MicroSourcing emphasizes competitive rewards, day-one healthcare, and a diverse, inclusive culture with opportunities for growth.