Operations & Admin VA for Apparel Production

vamasters, Inc.; Canlaon; Remote; PHP 357,000 - 513,000; Full time

Job summary

vamasters, Inc. is seeking an Operations & Administrative Virtual Assistant to support daily activities in a growing custom apparel business. You will manage order intake, production tracking, and client records with a focus on accuracy and efficiency.

The role requires independent work, problem-solving, and ownership of workflows across forms, shipments, and records, with strong English communication and organizational skills.

Qualifications

• Exceptional attention to detail and accuracy in handling forms, orders, and records.
• Proven experience in administrative and operations support.
• Strong organizational skills with the ability to manage multiple moving parts.
• Comfortable with data entry and CRM or project-management tools.
• Excellent written and verbal English communication skills.
• Fast learner with sound judgment and initiative.

Responsibilities

• Complete client and production forms with high accuracy.
• Support production workflows from order intake to delivery.
• Track materials, shipments, and inventory.
• Update CRM and project boards with orders, shipments, and production status.
• Keep records accurate across internal systems.
• Enter invoices and financial data; track payments and follow-ups.
• Manage calendar, schedule meetings, and meet deadlines.
• Monitor inbox, draft replies, and handle client follow-ups.
• Organize team to-do lists to avoid gaps.
• Spot workflow gaps and resolve issues proactively.
• Assist with e-commerce order updates as needed.

Skills

Attention to detail

Administrative support

Organizational skills

Data entry

English communication

Self-starting

Independent worker

Tools

Monday.com

QuickBooks Online

Shopify

Job description

vamasters, Inc. is seeking an Operations & Administrative Virtual Assistant to support daily activities in a growing custom apparel business. You will manage order intake, production tracking, and client records with a focus on accuracy and efficiency.

The role requires independent work, problem-solving, and ownership of workflows across forms, shipments, and records, with strong English communication and organizational skills.