Operations & Admin Support Specialist

Crown Asia Chemicals Corporation; Guiguinto; On-site; PHP 268,000 - 402,000; Full time

Job summary

Crown Asia Chemicals Corporation is seeking an administrative support for the Production and Maintenance teams in Bulacan. The role involves daily encoding of production output and preparing reports for the PAM department.

The position covers minutes, memos, phone handling, document transmission, attendance tracking, and coordinating with multiple departments to ensure smooth operations. Training and policy compliance are expected as part of the duties.

Responsibilities

• Provides admin support to the APM/PM for production & maintenance as well as some operations activities/functions.
• Prepares and encodes the production output on a daily basis.
• Prepares QPI reports for Production and Maintenance (PAM) department.
• Performs other admin/secretarial duties such as taking minutes of meetings; typing/encoding memos; answering phone calls; receiving, distributing and preparing document transmittals; monitoring/recording phone calls; monitoring/maintaining absences and tardiness records of Compounds division PAM and Operations departments personnel.
• Informs APM/PM immediately of PAM employees who violate the employee code of conduct and other company policies, programs; coordinates with other departments and prepares a monthly summary report of employee infractions including information on actions taken and disposition for submission to management.
• Coordinates with other departments with regard to departmental operations reports required by management.
• Monitors/records supplies issuances of PAM department and advises APM/PM of any discrepancies.
• Maintains all PAM files and binders in an orderly, well-labeled and well-organized manner.
• Responsible/accountable for all assets/equipment assigned to and/or used by him/her.
• Brings to APM/PM's immediate attention any incident, issue, problem which requires attention/resolution.
• Provides accurate and timely status reports to the APM/PM as required.
• Complies with all agreed KRAs/KPIs for his/her position.
• Attends all training sessions/courses as required and provides the appropriate feedback whether the training was useful, effective or not.
• Follows and supports all company policies and regulations, employee code of conduct, safety, health and security programs, quality programs, etc.
• Participates actively in working committees and/or task forces that he/she may be assigned to from time to time.
• Performs other duties designated by the APM/PM as necessary

Job description

Crown Asia Chemicals Corporation is seeking an administrative support for the Production and Maintenance teams in Bulacan. The role involves daily encoding of production output and preparing reports for the PAM department.

The position covers minutes, memos, phone handling, document transmission, attendance tracking, and coordinating with multiple departments to ensure smooth operations. Training and policy compliance are expected as part of the duties.