Administrative Operations Specialist

Support Services Group; Pasig; On-site; PHP 240,000 - 360,000; Full time

Job summary

Support Services Group in the Philippines seeks a detail‑oriented administrative and operations assistant to ensure smooth day‑to‑day team activities, accurate documentation, and timely completion of administrative requirements.

You will manage daily tasks, prepare and update reports and trackers, organize meetings and minutes, coordinate with internal teams, handle email correspondence, and maintain confidential records to support management and team efficiency.

Qualifications

• Experience providing administrative support and handling documentation.
• Ability to consolidate data from multiple sources.
• Strong organizational and communication skills.

Responsibilities

• Manage and organize daily administrative tasks and requests.
• Prepare, update, and maintain reports, trackers, files, and other documentation.
• Consolidate and validate data from different sources.
• Monitor deadlines, action items, and follow-ups.
• Assist in preparing presentations, meeting materials, and minutes of meetings.
• Coordinate with internal teams regarding administrative requirements and requests.
• Maintain accurate records and ensure documents are properly filed.
• Support scheduling of meetings, activities, and team requirements.
• Process and monitor administrative requests, approvals, and other related documents.
• Assist in monitoring team attendance, schedules, staffing updates, or other operational trackers as needed.
• Handle email correspondence and provide timely responses or endorsements.
• Support other operational and administrative activities assigned by management.
• Ensure confidentiality and accuracy of information handled.

Skills

Administrative support

Data consolidation

Documentation

Reporting

Meeting coordination

Email management

Job description

Support Services Group in the Philippines seeks a detail‑oriented administrative and operations assistant to ensure smooth day‑to‑day team activities, accurate documentation, and timely completion of administrative requirements.

You will manage daily tasks, prepare and update reports and trackers, organize meetings and minutes, coordinate with internal teams, handle email correspondence, and maintain confidential records to support management and team efficiency.