Admin Staff

Anita's Home Bakeshop, Inc.; Cebu City; On-site; PHP 223,000 - 357,000; Full time

Job summary

Anita's Home Bakeshop, Inc. is seeking an Admin Staff to oversee and coordinate administrative functions within the food manufacturing facility in Cebu City. This onsite role supports production teams, manages documentation, and ensures cost control and regulatory compliance.

The Administrative Officer will coordinate with departments, assist audits, and maintain records for permits, licenses, and registrations, contributing to smooth plant operations.

Qualifications

• Bachelor’s degree in Business Administration, Management, or related field.
• At least two years in administrative roles, preferably in manufacturing.
• Knowledge of manufacturing processes and documentation systems.
• Strong organizational and multitasking skills.
• Attention to detail and documentation accuracy.
• Good communication and interpersonal skills.
• Problem-solving and decision-making ability.

Responsibilities

• Manage daily administrative activities to support plant operations.
• Maintain and control manufacturing-related documents (insurances, contracts, licenses, permits for building, store, commissary and equipment).
• Ensure compliance with company policies and regulatory requirements.
• Assist in audits (internal and external) by preparing necessary documentation.
• Ensure company compliance with administrative and local government requirements.
• Facilitate processing and renewal of business permits, licenses, and registrations.
• Coordinate inspections with government agencies.
• Maintain compliance records and documentation.
• Oversee maintenance of office and plant facilities (non-production areas).
• Coordinate repairs, assist in housekeeping, and security services coordination.
• Assist in coordinating with third party construction projects.
• Maintain records of company assets, equipment, and vehicles.
• Ensure workplace safety standards are followed in administrative areas.
• Assist in coordinating with procurement and suppliers.
• Monitor administrative expenses and identify cost-saving opportunities.
• Track utilities and other overhead usage (relevant to plant operations).
• Act as a liaison between departments (production, supply chain, HR, finance).
• Prepare reports for facilities and asset management.
• Assist management in implementing policies and operational improvements.
• Assist in the supervision of security personnel and security systems.
• Ensure proper access control for employees, suppliers, and visitors.
• Coordinate with Safety Officers regarding emergency procedures.
• Assist in coordinating with third-party service providers such as Janitorial services and Security agencies.
• Monitor vendor performance and contract compliance.
• Negotiate service agreements and renew contracts.

Skills

Organizational skills

Multitasking

Attention to detail

Communication skills

Problem-solving

Education

Bachelor’s degree in Business Administration, Management, or related field

Job description

Admin Staff (Food Manufacturing)

• Job Title: Admin Staff

• Job Type: Onsite

• Shift: Day shift

• Work Location: Cebu City

Job Summary

The Administrative Officer is responsible for overseeing and coordinating administrative functions within the manufacturing facility. This role ensures efficient office operations, supports production teams, manages documentation and compliance requirements, and contributes to cost control and resource optimization.

Key Responsibilities

1. Administrative Operations & Compliance

• Manage daily administrative activities to support plant operations

• Maintain and control manufacturing-related documents (insurances, contracts, licenses, permits for building, store, commissary and equipment)

• Ensure compliance with company policies and regulatory requirements

• Assist in audits (internal and external) by preparing necessary documentation

• Ensure company compliance with administrative and local government requirements.

• Facilitate processing and renewal of business permits, licenses, and registrations.

• Coordinate inspections with government agencies.

• Maintain compliance records and documentation.

2. Facilities & Asset Management

• Oversee maintenance of office and plant facilities (non-production areas)

• Coordinate repairs, assist in housekeeping, and security services coordination

• Assist in coordinating with third party construction projects

• Maintain records of company assets, equipment, and vehicles

• Ensure workplace safety standards are followed in administrative areas

3. Procurement & Cost Control

• Assist in coordinating with procurement and suppliers

• Monitor administrative expenses and identify cost-saving opportunities

• Track utilities and other overhead usage (relevant to plant operations)

4. Coordination & Communication

• Act as a liaison between departments (production, supply chain, HR, finance)

• Prepare reports for facilities and asset management.

• Assist management in implementing policies and operational improvements

5. Security and Safety Coordination

• Assist in the supervision of security personnel and security systems.

• Ensure proper access control for employees, suppliers, and visitors.

• Coordinate with Safety Officers regarding emergency procedures.

6. Vendor and Service Provider Management

• Assist in coordinating with third-party service providers such as:

  • Janitorial services

  • Security agencies

• Monitor vendor performance and contract compliance.

• Negotiate service agreements and renew contracts.

QUALIFICATIONS:

• Bachelor’s degree in Business Administration, Management, or related field

• At least two (2) years experience in administrative roles, preferably in manufacturing

• Knowledge of manufacturing processes and documentation systems

• Strong organizational and multitasking skills

• Attention to detail and documentation accuracy

• Good communication and interpersonal skills

• Problem-solving and decision-making ability