Administrative & Operations Support Specialist

Support Services Group Philippines; Pasig; On-site; PHP 240,000 - 360,000; Full time

Job summary

Support Services Group Philippines is seeking an organized administrative and operational support specialist to help ensure smooth day-to-day team activities and accurate documentation across departments.

You will prepare and update reports and trackers, consolidate data from multiple sources, monitor deadlines and action items, schedule meetings, handle email correspondence, and maintain confidential records with attention to detail.

Qualifications

• Administrative and operational support experience
• Proficient in creating and maintaining reports and trackers
• Strong data consolidation and validation abilities
• Excellent time management and deadline monitoring
• Experience with scheduling meetings and preparing materials
• Strong written and verbal communication
• Discretion with confidential information

Responsibilities

• Manage and organize daily administrative tasks and requests
• Prepare, update, and maintain reports, trackers, files, and other documentation
• Consolidate and validate data from different sources
• Monitor deadlines, action items, and follow-ups
• Assist in preparing presentations, meeting materials, and minutes of meetings
• Coordinate with internal teams regarding administrative requirements and requests
• Maintain accurate records and ensure documents are properly filed
• Support scheduling of meetings, activities, and team requirements
• Process and monitor administrative requests, approvals, and other related documents
• Assist in monitoring team attendance, schedules, staffing updates, or other operational trackers as needed
• Handle email correspondence and provide timely responses or endorsements
• Support other operational and administrative activities assigned by management
• Ensure confidentiality and accuracy of information handled

Job description

Support Services Group Philippines is seeking an organized administrative and operational support specialist to help ensure smooth day-to-day team activities and accurate documentation across departments.

You will prepare and update reports and trackers, consolidate data from multiple sources, monitor deadlines and action items, schedule meetings, handle email correspondence, and maintain confidential records with attention to detail.