Operations & Admin Coordinator — Backend Studio Ops

Contro Fitness Inc.; Quezon City; On-site; PHP 391,000 - 558,000; Full time

Benefits offered by this job

Training and onboarding

Growth opportunities

Pilates/fitness benefits

Professional environment

Job summary

Contro Fitness Inc. in New Manila, Quezon City, is seeking an organized Operations & Administrative Assistant to support two studio locations. This backend role focuses on operations and HR tasks, not front-desk duties, and works closely with the owner and HR team.

You will manage documentation, data entry, reports, schedules, and confidential records, ensuring tasks are completed on time. The ideal candidate is proactive, detail-oriented, and capable of independent work in a small business

Qualifications

• Previous experience in administration, operations, HR support, office administration, or a similar role.
• Highly organized and detail-oriented.
• Strong written and verbal communication skills.
• Proficient in Google Workspace, Microsoft Office, Excel/Google Sheets.
• Comfortable working with spreadsheets, documents, and administrative systems.
• Strong follow-through and time-management skills.
• Able to prioritize multiple tasks and meet deadlines.
• Proactive and comfortable working independently.
• Discreet and trustworthy when handling confidential information.
• Professional and reliable.
• Experience in fitness, wellness, hospitality, or a small business environment is a plus.

Responsibilities

• Provide day-to-day administrative support to the studio owner and HR team.
• Assist with organizing and maintaining internal documents, records, and files.
• Handle data entry and maintain accurate spreadsheets and trackers.
• Assist with preparing reports, summaries, and other administrative documents.
• Help coordinate internal schedules, meetings, and operational requirements.
• Follow up on pending administrative tasks and ensure deadlines are met.
• Assist with organizing studio-related documentation across both locations.
• Support management with ad hoc administrative and operational tasks.
• Assist HR with maintaining employee records and documentation.
• Help organize onboarding and offboarding requirements.
• Assist with tracking attendance, schedules, leave, and other employee records.
• Coordinate the collection and organization of HR documents.
• Assist with recruitment-related administrative tasks when needed.
• Help communicate and follow up on internal HR requirements.
• Maintain confidentiality when handling employee and business information.
• Assist with backend administrative tasks for both studio locations.
• Maintain and update internal trackers related to classes, packages, memberships, or other studio operations.
• Assist with inventory and supply tracking.
• Help organize operational data and reports.
• Coordinate with the Front of House teams when information or documentation is needed.
• Identify outstanding tasks and follow up with the relevant team members.

Skills

Administration

Operations

HR support

Office administration

Google Workspace

Excel/Google Sheets

Time management

Communication

Tools

Google Workspace

Microsoft Office

Excel/Sheets

Job description

Contro Fitness Inc. in New Manila, Quezon City, is seeking an organized Operations & Administrative Assistant to support two studio locations. This backend role focuses on operations and HR tasks, not front-desk duties, and works closely with the owner and HR team.

You will manage documentation, data entry, reports, schedules, and confidential records, ensuring tasks are completed on time. The ideal candidate is proactive, detail-oriented, and capable of independent work in a small business