Operations Admin & Coordination Specialist

Private Advertiser; San Juan; On-site; PHP 279,000 - 424,000; Full time

Job summary

Private Advertiser seeks an Operations Administrative Assistant to support daily administrative, coordination, and documentation duties for the Operations Team. You will work closely with branches and departments to ensure operational standards, accurate reporting, and efficient expansion activities.

Successful candidates will have a Bachelor's degree and at least 1 year of related experience, with strong organizational skills and proficiency in MS Office and Google Workspace.

Qualifications

• Bachelor's degree required in a related field.
• Proven experience in administrative, operations, retail, or branch support roles preferred.
• Strong organizational and time-management skills.
• Detail-oriented with ability to manage multiple tasks and deadlines.
• Proficient in MS Office and Google Workspace.

Responsibilities

• Support daily operations coordination across multiple branches.
• Monitor and track branch submissions, including reports, schedules, and audit documents.
• Consolidate, organize, and maintain operational data and reports.
• Assist in audits and documentation of findings and action items.
• Coordinate with branches on compliance requirements and updates.
• Maintain operations trackers: store openings, issue logs, and task trackers.
• Assist in updating operational systems like Grab, Foodpanda, etc.
• Prepare reports, presentations, and summaries for management review.
• Support new store opening activities including permits and supplier coordination.
• Provide administrative support during meetings, trainings, audits, events, and inspections.

Skills

MS Office

Google Workspace

Excel

Time management

Organization

Communication

Education

Bachelor's degree in Business Administration, Operations Management, Office Administration, or related field

Tools

Excel

Google Sheets

Job description

Private Advertiser seeks an Operations Administrative Assistant to support daily administrative, coordination, and documentation duties for the Operations Team. You will work closely with branches and departments to ensure operational standards, accurate reporting, and efficient expansion activities.

Successful candidates will have a Bachelor's degree and at least 1 year of related experience, with strong organizational skills and proficiency in MS Office and Google Workspace.