Operation Assistant

Rayomar Management, Inc.; Makati; On-site; PHP 201,000 - 268,000; Full time

Job summary

Rayomar Management, Inc. in Cebu is seeking an Operations Assistant to support day-to-day logistics and service coordination. You will generate work instructions, book shipments, monitor statuses, and assist accounting with invoicing and documentation.

The role requires coordinating with internal teams to ensure billing accuracy, timely reports, and compliance with liquidation requirements in a dynamic logistics environment.

Responsibilities

• Generate work instruction for operation with coordination from bdo or cs.
• Generate cost reference per transaction and update as per advice by account owner.
• Indicate complete billing details.
• Coordinate With Cs For Booking Request To Desired Service Supplier.
• Send Booking Details To Client.
• Monitor Transaction Status Until Complete.
• Send Completion Report To Client For Complete Task Execution.
• Follow Up Shipping Lines For Status Request.
• Coordinate With Operations For Completion Of Docs Required For CNTR Deposit Refund.
• Assist In Making Ff Up With Service Supplier For Prompt Invoice Availability.
• Check Suppliers Invoice If Within Agreed Rates And If Attachment Are Complete.
• Check Liquidation Documents Of Field Operations Prior To Sending To Kll Accounting Staff And Heads Up For Error.
• Heads Up Operations Supervisor For Some Abnormalities Of Liquidation.
• Perform Other Related Task As Per Assignment E.G. Billing Invoice And Production Report.

Job description

Operations Assistant – Job Description

GENERATION OF WORK INSTRUCTION

• Generate work instruction for operation with coordination from bdo or cs.
• Generate cost reference per transaction and update as per advice by account owner.
• Indicate complete billing details.

BOOKING OF SHIPMENT TO SERVICE SUPPLIER

• Coordinate With Cs For Booking Request To Desired Service Supplier.
• Send Booking Details To Client.
• Monitor Transaction Status Until Complete.
• Send Completion Report To Client For Complete Task Execution.

ASSIST IN MONITORING OF CNTR DEPOSIT

• Follow Up Shipping Lines For Status Request.
• Coordinate With Operations For Completion Of Docs Required For CNTR Deposit Refund.

ASSIST KLL CEBU ACCOUNTING STAFF

• Assist In Making Ff Up With Service Supplier For Prompt Invoice Availability.
• Check Suppliers Invoice If Within Agreed Rates And If Attachment Are Complete.

ASSIST OPERATION IN COMPLIANCE OF LIQUIDATION REQUIREMENTS

• Check Liquidation Documents Of Field Operations Prior To Sending To Kll Accounting Staff And Heads Up For Error.
• Heads Up Operations Supervisor For Some Abnormalities Of Liquidation.
• Perform Other Related Task As Per Assignment E.G. Billing Invoice And Production Report.

LOCATION: Cebu