BRANCH OPERATIONS ASSISTANT

Private Advertiser; Sariaya; On-site; PHP 201,000 - 357,000; Full time

Job summary

Private Advertiser is seeking a Treasury/Accounting assistant to support daily cash handling, posting of payments, and reporting. The role covers treasury, accounting, and billing activities, with responsibilities including issuing receipts, posting entries, and coordinating with Head Office.

The position involves regular reporting via email and weekly attachments, with daily cash counts and fund handling, based in the Philippines. Prior experience in cashiering or accounting is beneficial.

Responsibilities

• Accepts payments and issues Official Receipts (O.R.) for client payments and updates the Buyer’s Passbook
• Prepares Provisional Receipts (PR’s) for post dated checks and Post Dated Check management
• Monitors returned checks and coordinates with Head Office for Debit Memo preparation
• Performs daily cash count and handles petty cash fund operations
• Encodes payments and accounting entries in cashiering system and prepares monthly reports
• Transmits files/documents to Head Office and supports reportorial requirements

Job description

MAJOR RESPONSIBILITIES

Treasury:

• Accepts payments and issues Official Receipts [O.R.] for client’s payments and updates the Buyer’s Passbook
• Upon issuance of O.R to the buyer, turn-over the BLC to BOA II/BOA III for posting of buyer’s payment
• Prepares Provisional Receipts [PR’s] for post dated checks and Post Dated Check management
• Monitors returned checks and coordinates with Head Office for preparation of Debit Memo.
• Cancels Check Payments on the Cashiering System upon receipt of Debit Memo from Head Office.
• Monitors buyer’s payment via direct deposit/wire transfer and to issue O.R.
• Prepares deposit slips of daily collection and makes deposit to the bank
• Checks validated deposit slips against official receipts
• Prepares Daily Collection Report
• Soft copy will be send thru email daily
• Hard copy with complete attachment will be send weekly
• Provides Consolidated Monthly Actual Collection Report via email
• Handles all revolving fund (Petty Cash Fund)
• Facilitates encashment of checks of all revolving funds
• Releases petty cash site/office & commission
• Performs daily cash count
• Controls used and unused OR’s/PR’s & request to Head Office

Accounting:

• Encodes payments and accounting entries in the cashiering system
• Prepares schedule of replenishment of all funds
• Coordinates with Head Office and ASCII for the system maintenance
• Prepares schedule of Monthly Output Tax
• Provides Input Tax schedule to Head Office
• Sends Monthly Export of cash receipt & DM/CM transactions

Billing and Collection:

• Prepares Request for O.C.O with Statement of Final Liquidation and copy of the BLC together with the latest and updated Buyer’s Information Sheet
• Prepares T.C.O. and O.C.O. Replacement/Alteration Request and to include all necessary documents pertaining thereof
• Responsible for safekeeping and releasing of OCO &TCO
• Prepares Cash Inflow Ratio Analysis
• Records and post DM/CM with accounting entries to cashiering system

Others:

• Assists Head Office for their various reportorial requirements
• Transmits files/documents to Head Office
• Performs other related tasks as may be assigned by the Immediate Superior.