BRANCH OPERATIONS ASSISTANT

Private Advertiser; Binmaley; On-site; PHP 268,000 - 402,000; Full time

Job summary

Private Advertiser is seeking a detail-oriented finance professional to manage treasury, accounting, and billing operations. Responsibilities include processing payments, issuing receipts, posting postings to the cashiering system, preparing tax schedules, and coordinating with Head Office for system maintenance.

The role covers daily cash handling, report generation, and upkeep of financial records, with additional tasks as assigned by supervision.

Responsibilities

• Treasury responsibilities:accepts payments, issues Official Receipts, updates buyer’s passbook, and posts payments to BLC/BOA as applicable.
• Accounting responsibilities: encodes payments and accounting entries, prepares tax schedules, and coordinates with Head Office for system maintenance.
• Billing and Collection: prepares O.C.O with Statement of Final Liquidation and maintains records of DM/CM with entries.
• Other duties: assists Head Office with reports, transmits documents, and handles related tasks as assigned.

Job description

MAJOR RESPONSIBILITIES

Treasury:

• Accepts payments and issues Official Receipts [O.R.] for client’s payments and updates the Buyer’s Passbook
• Upon issuance of O.R to the buyer, turn-over the BLC to BOA II/BOA III for posting of buyer’s payment
• Prepares Provisional Receipts [PR’s] for post dated checks and Post Dated Check management
• Monitors returned checks and coordinates with Head Office for preparation of Debit Memo.
• Cancels Check Payments on the Cashiering System upon receipt of Debit Memo from Head Office.
• Monitors buyer’s payment via direct deposit/wire transfer and to issue O.R.
• Prepares deposit slips of daily collection and makes deposit to the bank
• Checks validated deposit slips against official receipts
• Prepares Daily Collection Report
• Soft copy will be send thru email daily
• Hard copy with complete attachment will be send weekly
• Provides Consolidated Monthly Actual Collection Report via email
• Handles all revolving fund (Petty Cash Fund)
• Facilitates encashment of checks of all revolving funds
• Releases petty cash site/office & commission
• Performs daily cash count
• Controls used and unused OR’s/PR’s & request to Head Office

Accounting:

• Encodes payments and accounting entries in the cashiering system
• Prepares schedule of replenishment of all funds
• Coordinates with Head Office and ASCII for the system maintenance
• Prepares schedule of Monthly Output Tax
• Provides Input Tax schedule to Head Office
• Sends Monthly Export of cash receipt & DM/CM transactions

Billing and Collection:

• Prepares Request for O.C.O with Statement of Final Liquidation and copy of the BLC together with the latest and updated Buyer’s Information Sheet
• Prepares T.C.O. and O.C.O. Replacement/Alteration Request and to include all necessary documents pertaining thereof
• Responsible for safekeeping and releasing of OCO & TCO
• Prepares Cash Inflow Ratio Analysis
• Records and post DM/CM with accounting entries to cashiering system

Others:

• Assists Head Office for their various reportorial requirements
• Transmits files/documents to Head Office
• Performs other related tasks as may be assigned by the Immediate Superior.