Onsite Operations & Project Coordination Specialist

MicroSourcing; Cagayan de Oro; On-site; PHP 446,000 - 670,000; Full time

Benefits offered by this job

Healthcare coverage on Day 1 for you &

Paid time off with cash conversion

Group life insurance

Performance bonuses

Job summary

MicroSourcing is seeking an Operations Coordinator | Project Support to provide essential operational and administrative support to Project, Maintenance, and Procurement teams. You will ensure smooth progress from sales handover to completion, maintain accurate systems, coordinate stakeholders, and proactively track actions to support efficient operations.

The role requires coordinating with internal teams and external partners, managing documentation, and producing weekly KPI and procurement

Qualifications

• 3–5 years experience in business support coordination or operations coordination.
• Experience in project administration, business administration, or customer support.
• Excellent written and verbal English communication skills.
• Strong organizational skills and attention to detail.
• Proficiency with CRM/ERP or project management systems.
• Ability to manage multiple priorities independently while working remotely.

Responsibilities

• Coordinate project setup and reviews (sales handovers, proposals, costing sheets).
• Prepare project documentation, summaries, and RAMS; maintain folders and records.
• Monitor procurement trackers, supplier orders, and delivery schedules; flag risks.
• Support cost tracking through invoices, labor hours, and budget variances.
• Coordinate communications with customers, suppliers, subcontractors, and sites.
• Support maintenance operations via scheduling, work orders, CRM updates, and reports.
• Maintain records across Simpro, Pipedrive, SharePoint and other systems; ensure data integrity.
• Prepare weekly KPI reports and procurement risk reports for decision-making.
• Identify opportunities to improve processes using technology and AI tools.

Skills

English communication

Organizational skills

Time management

Documentation

Stakeholder coordination

Multitasking

Remote work readiness

Tools

Simpro

Pipedrive

SharePoint

Microsoft Copilot

Power Automate

Job description

MicroSourcing is seeking an Operations Coordinator | Project Support to provide essential operational and administrative support to Project, Maintenance, and Procurement teams. You will ensure smooth progress from sales handover to completion, maintain accurate systems, coordinate stakeholders, and proactively track actions to support efficient operations.

The role requires coordinating with internal teams and external partners, managing documentation, and producing weekly KPI and procurement