Onsite Production Admin Pro — Growth & Benefits

Manatal; Philippines; On-site; PHP 167,000 - 279,000; Full time

Benefits offered by this job

Healthcare coverage (Day 1) for you &/

Paid time off with cash conversion

Group life insurance

Performance bonuses

Job summary

MicroSourcing is seeking a Production Administration Assistant to provide essential admin support to the production and operations teams, ensuring accurate documentation and timely execution. You will coordinate with customers and internal stakeholders, gather required information, maintain records, and help streamline processes for efficient delivery.

You will enter new customer jobs, produce job cards, and maintain documentation, drawings, photos, and specs.

Qualifications

• Previous experience in Administration, Production Administration, Operations Administration, or Manufacturing Administration.
• Strong administrative, organizational, and document management skills.
• Intermediate proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Excellent written and verbal English communication skills.
• Strong attention to detail with the ability to identify missing or inaccurate information.
• Ability to manage multiple priorities while meeting deadlines in a fast-paced environment.
• Strong time management, problem-solving, and organizational skills.
• Professional customer service skills with confidence communicating with customers and internal stakeholders.
• Ability to work independently while collaborating effectively within a team.

Responsibilities

• Enter new customer jobs into the production management system accurately and on time.
• Create and issue production job cards, ensuring all required documentation is complete before production begins.
• Maintain accurate production records, job documentation, drawings, photographs, specifications, and production notes.
• Contact customers to obtain missing drawings, purchase orders, specifications, photographs, or other required documentation.
• Coordinate with internal teams to obtain missing pricing, quotations, and job-related information.
• Verify colours, quantities, coating specifications, and delivery requirements to ensure production readiness.
• Monitor production job progress and proactively follow up on delayed or incomplete jobs.
• Escalate production issues that may impact customer delivery schedules.
• Record meeting minutes, track action items, and support production planning activities.

Skills

Administration

Production Administration

Operations Administration

Manufacturing Administration

English communication

Tools

Microsoft Office

ERP systems

Production management systems

Job management systems

Xero

Job description

MicroSourcing is seeking a Production Administration Assistant to provide essential admin support to the production and operations teams, ensuring accurate documentation and timely execution. You will coordinate with customers and internal stakeholders, gather required information, maintain records, and help streamline processes for efficient delivery.

You will enter new customer jobs, produce job cards, and maintain documentation, drawings, photos, and specs.