Onsite Project Administrator - Drive Operational Success

MicroSourcing; Cagayan de Oro; On-site; PHP 391,000 - 580,000; Full time

Benefits offered by this job

Healthcare coverage Day 1

Paid time off with cash conversion

Group life insurance

Performance bonuses

Job summary

MicroSourcing in the Philippines is seeking a Project Administrator in Cagayan De Oro to provide operational and administrative support to the Project, Maintenance, and Procurement teams, ensuring projects progress smoothly from sales handover through completion.

You will maintain accurate records across Simpro, Pipedrive, SharePoint and other systems, coordinate stakeholders, prepare documentation, and generate weekly KPI and procurement risk reports.

Qualifications

• 3–5 years experience in business support coordination.
• Experience in Operations Coordination, Project Administration, or Customer Support.
• Excellent written and verbal English communication skills.
• Strong organizational skills with attention to detail.
• Proficiency in Microsoft Office Suite and CRM/ERP or project management systems.

Responsibilities

• Coordinate project setup by reviewing sales handovers and project docs.
• Prepare project summaries, installation packs, and RAMS docs.
• Maintain procurement trackers and monitor supplier orders/deliveries.
• Support cost tracking via invoices, subcontractor costs, and budgets.
• Coordinate communications with customers, suppliers, and site teams; manage inductions and issue resolution.
• Support maintenance operations through scheduling, work orders, CRM updates, and reporting.
• Maintain records across Simpro, Pipedrive, SharePoint, and other systems; ensure data integrity.
• Prepare weekly KPI, readiness, and procurement-risk reports.

Skills

English communication

Organizational skills

Time management

Stakeholder coordination

Problem solving

Tools

MS Office

CRM systems

ERP systems

Simpro

Pipedrive

SharePoint

Power Automate

AI tools

Job description

MicroSourcing in the Philippines is seeking a Project Administrator in Cagayan De Oro to provide operational and administrative support to the Project, Maintenance, and Procurement teams, ensuring projects progress smoothly from sales handover through completion.

You will maintain accurate records across Simpro, Pipedrive, SharePoint and other systems, coordinate stakeholders, prepare documentation, and generate weekly KPI and procurement risk reports.