Onsite Executive Assistant — Calendar Master & Recruit Support

Altrue; Philippines; On-site; PHP 420,000 - 660,000; Full time

Job summary

Altrue in Makati City is seeking an Executive Assistant to provide day-to-day administrative support to company leadership. You will organize calendars, prepare communications, and maintain records with a strong emphasis on accuracy and follow-through.

The role involves recruiting assistance, coordinating interviews, and managing multiple tasks with professionalism and discretion. It requires excellent English skills, reliability, and the ability to work onsite in a fast-paced environment.

Qualifications

• Excellent spoken and written English.
• Comfortable speaking with people over the telephone.
• Professional, friendly, and confident communication skills.
• Strong follow-up skills and willingness to call again when necessary.
• Proficient in Microsoft Excel or Google Sheets.
• Highly organized with strong attention to detail.
• Excellent interpersonal and customer service skills.
• Able to manage multiple administrative tasks simultaneously.
• Reliable, punctual, and dependable.
• Willing to work onsite in Makati City.

Responsibilities

• Provide day-to-day administrative support to company leadership.
• Organize appointments, meetings, contacts, documents, and pending tasks.
• Maintain executive calendars and schedule meetings, calls, and interviews.
• Prepare professional emails, letters, meeting notes, and simple reports.
• Organize electronic files and company records.
• Monitor deadlines and keep management informed of pending matters.
• Assist with general office and administrative duties.
• Make professional phone calls to candidates, vendors, clients, government offices, healthcare organizations, and other business contacts.
• Follow up politely and consistently when documents, appointments, or responses are still needed.
• Record contact names, telephone numbers, reference numbers, requirements, and next steps.
• Maintain organized follow-up trackers to ensure nothing is overlooked.
• Assist with recruitment activities, resume reviews, and prelim screening.

Skills

Excellent spoken English

Excellent written English

Telephone communication

Professional, friendly communication

Strong follow-up skills

Microsoft Excel

Google Sheets

Highly organized

Interpersonal and customer service

Reliability and punctuality

Onsite work in Makati City

Tools

Microsoft Excel

Google Sheets

Job description

Altrue in Makati City is seeking an Executive Assistant to provide day-to-day administrative support to company leadership. You will organize calendars, prepare communications, and maintain records with a strong emphasis on accuracy and follow-through.

The role involves recruiting assistance, coordinating interviews, and managing multiple tasks with professionalism and discretion. It requires excellent English skills, reliability, and the ability to work onsite in a fast-paced environment.