Executive Assistant

Marivent Hotels and Resorts In; Philippines; On-site; PHP 420,000 - 600,000; Full time

Job summary

Marivent Hotels and Resorts In is seeking an Executive Assistant to provide high-level administrative support to executives in Makati. The role requires managing schedules, communications, and travel arrangements, with a focus on efficiency and discretion.

The ideal candidate will have a Bachelor's degree and 2–3 years of EA experience, strong Microsoft Office and Google Workspace skills, and excellent written and verbal communication.

Qualifications

• Bachelor's degree in Business Administration, Management, Office Administration, or related field preferred.
• 2–3 years of experience as an Executive Assistant or similar role.
• Experience supporting senior executives or managers is an advantage.
• Proficient in Microsoft Office, Google Workspace, and video-conferencing tools.
• Excellent written and verbal communication and strong organizational skills.

Responsibilities

• Manage executive's calendar, meetings, deadlines, and daily schedule.
• Schedule meetings, prepare agendas, arrange rooms, and record minutes when needed.
• Handle emails, calls, and other communications on behalf of the executive.
• Organize business trips, including travel and accommodations.
• Prepare reports, presentations, letters, and other documents.
• Safeguard confidential information and company records.
• Provide day-to-day administrative support and coordinate with departments, clients, and partners.
• Track tasks, follow up on pending matters, and remind deadlines.
• Assist with special projects and operational activities.

Skills

Written communication

Verbal communication

Organizational skills

Time management

Multitasking

Education

Bachelor's degree

Tools

Microsoft Office

Google Workspace

Video conferencing

Job description

On-site - Makati 1-3 Yrs Exp Bachelor Full-time

Job Description

Job Training

Executive Assistant - is a professional who provides high-level administrative and organizational support to executives, managers, or company leaders. They help the executive manage their schedule, communication, meetings, documents, and other important business activities.

Key responsibilities:

• Manage the executive's appointments, meetings, deadlines, and daily schedule.
• Schedule meetings, prepare agendas, arrange meeting rooms, and record minutes when needed.
• Handle emails, phone calls, correspondence, and other communications on behalf of the executive.
• Organize business trips, including flights, accommodations, transportation, and itineraries.
• Prepare reports, presentations, letters, memos, and other business documents.
• Safeguard confidential information, files, company records, and executive documents.
• Provide day-to-day administrative assistance and ensure important tasks are completed on time.
• Communicate and coordinate with different departments, clients, suppliers, and business partners.
• Track assignments, follow up on pending matters, and remind the executive of important deadlines.
• Assist the executive with special projects, business initiatives, and operational activities.

Job Requirements and Qualifications:

• Bachelor's degree in Business Administration, Management, Office Administration, or a related field is preferred.
• At least 2–3 years of experience as an Executive Assistant, Administrative Assistant, Secretary, or similar position.
• Experience supporting senior executives or managers is an advantage.
• Experience in handling confidential information and coordinating business activities.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook).
• Familiarity with Google Workspace, scheduling systems, and video-conferencing platforms.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Highly detail-oriented and accurate.
• Able to multitask and prioritize competing responsibilities.

Preview

Jetter Navarro

HR Officer Marivent Hotels and Resorts In

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