Onboarding Assistant

Filinvest Hospitality Corporation; Manila; On-site; PHP 279,000 - 391,000; Full time

Job summary

Filinvest Hospitality Corporation in Manila seeks an Onboarding Support professional to assist with onboarding tasks, documentation, and pre-employment checks to ensure a smooth start for new hires. You will collaborate with Talent Acquisition to coordinate activities, maintain trackers, and support administrative tasks for recruitment events and candidate communications.

The role emphasizes accuracy, timeliness, and delivering a positive candidate experience, with opportunities to contribute to

Responsibilities

• Assist with onboarding tasks such as pre-employment medical examination, payroll account opening, background/reference checks, and new hire documentation and preparations.
• Collaborate with Talent Acquisition to ensure a smooth transition for new hires.
• Develop/Improve and maintain trackers, monitoring templates for pre-employment
• Sustainable and updated pre-employment tracking system
• 100% on-time processing of endorsements
• 100% complete and on-time documentations for 201
• Positive candidate experience at the pre-employment stage
• Provide administrative support to the Talent Acquisition team, including request for payment, document preparation, and filing.
• On-time payment processing for vendors and other transactions / RFP processor for FDC TA department
• Maintain inventory of recruitment materials, and brand collaterals.
• 100% On-time payment processing
• Organized document keeping
• Collaborate with the TA team and provide assistance in sending HR online assessment to the candidates.
• Assist in the coordination of recruitment events, job fairs, and employer branding activities.
• Collaborate with team members on special projects and initiatives aimed at improving recruitment processes
• Assist in screening resumes, and forwarding qualified candidates to the TA team (as needed or for development purposes).
• Send generic feedback to candidates
• Process improvements

Job description

Onboarding Support (50%)

• Assist with onboarding tasks such as pre-employment medical examination, payroll account opening, background/reference checks, and new hire documentation and preparations.
• Collaborate with Talent Acquisition to ensure a smooth transition for new hires.
• Develop/Improve and maintain trackers, monitoring templates for pre-employment
• Sustainable and updated pre-employment tracking system
• 100% on-time processing of endorsements
• 100% complete and on-time documentations for 201
• Positive candidate experience at the pre-employment stage

General Admin Support (30%)

• Provide administrative support to the Talent Acquisition team, including request for payment, document preparation, and filing.
• On-time payment processing for vendors and other transactions / RFP processor for FDC TA department
• Maintain inventory of recruitment materials, and brand collaterals.
• 100% On-time payment processing
• Organized document keeping

Recruitment Activities (20%)

• Collaborate with the TA team and provide assistance in sending HR online assessment to the candidates.
• Assist in the coordination of recruitment events, job fairs, and employer branding activities.
• Collaborate with team members on special projects and initiatives aimed at improving recruitment processes
• Assist in screening resumes, and forwarding qualified candidates to the TA team (as needed or for development purposes).
• Send generic feedback to candidates
• Process improvements