On-Site Executive Assistant to COO | Schedule & Strategy

Exxel Prime Int'l Trading Inc.; Caloocan; On-site; PHP 279,000 - 390,600; Full time

Job summary

A dynamic trading company in Caloocan City is seeking an Executive Assistant to provide high-level administrative support to executive leadership. The role involves managing schedules, document preparation, and communication coordination. The ideal candidate has a Bachelor's degree, 1-3 years of experience, and strong organizational skills. This is a full-time on-site position.

Qualifications

• 1-3 years of experience in executive or administrative support.
• Excellent organizational and time-management skills.
• Strong verbal and written communication skills.

Responsibilities

• Manage executive schedules and arrange meetings.
• Prepare reports, presentations, and confidential documents.
• Coordinate internal communications and relay directives.

Skills

Organizational skills

Time-management skills

Verbal communication

Written communication

Proficiency in MS Office

Detail-oriented

Trustworthiness

Proactiveness

Multitasking

Education

Bachelor’s degree in Business Administration

Bachelor’s degree in Management

Tools

MS Office (Word, Excel, PowerPoint)

Google Workspace

Job description

On-site - Caloocan 1-3 Yrs Exp Bachelor Full-time

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Job Description

Government Mandated Benefits

Department: Executive

Reports To: COO

Work Setup: On-site

Job Summary:

The Executive Assistant provides high-level administrative support to the executive leadership of Exxel Prime Int’l Trading Inc. This role ensures smooth coordination of schedules, communication, and documentation, allowing the company’s top management to focus on strategic initiatives, especially in relation to ORO Socks and OMG Cosmetics operations.

Key Responsibilities:

• Manage executive schedules, arrange meetings, and coordinate appointments
• Prepare reports, presentations, and other confidential documents
• Organize and maintain files, records, and databases
• Coordinate internal communications and relay directives from executives to departments
• Handle travel arrangements, event bookings, and executive logistics
• Take meeting minutes and follow up on assigned tasks and deadlines
• Assist in conducting research and gathering business data as needed
• Serve as a liaison between executives and key stakeholders, suppliers, or clients
• Maintain discretion and confidentiality in handling sensitive matters
• Perform ad hoc tasks and errands to support the executives’ productivity

Qualifications:

• Bachelor’s degree in Business Administration, Management, or a related field
• With at least 1–3 years of experience in executive or administrative support
• Excellent organizational and time-management skills
• Strong verbal and written communication skills
• Proficient in MS Office (Word, Excel, PowerPoint) and Google Workspace
• Detail-oriented, trustworthy, and proactive
• Ability to multitask and work independently under pressure
• Professional, composed, and discreet in handling confidential information
• Willing to work on-site in Baesa, Caloocan City

How to Apply:

Note: This is a full-time on-site position

Presentation Problem Solving Skills Entrepreneurship Strong Work Ethic Excellent Communication Skills People Management Operations Management Written Communication Program Management Time Management E-Commerce Operations Attention to Details Multitasking Written and Verbal Communication Skills

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HR Assistant Exxel Prime Int'l Trading Inc.

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