Offshore AP Specialist – Strata & Property

Acquire.AI; Pasig; On-site; PHP 420,000 - 660,000; Full time

Job summary

Acquire Intelligence in Manila, Philippines seeks an Accounts Payable Specialist to join the offshore finance team. You will process supplier invoices, contractor claims, and owner disbursements across strata and property management with accuracy and timely payments.

The role requires attention to detail, knowledge of trust accounting, and experience with Xero and property/strata systems. Collaboration across time zones and control-minded execution are essential.

Qualifications

• Demonstrated experience in accounts payable, ideally in trust-account environments.
• Sound understanding of trust accounting principles and fund segregation.
• Proficiency with Xero, Urbanise, StrataSphere or Property Me and intermediate Excel.

Responsibilities

• Accurately and promptly enter, code, and match supplier invoices and contractor claims.
• Obtain relevant approvals for invoice processing.
• Investigate incorrect invoices prior to finalising and request extensions when needed.
• Allocate payables to the correct entity, fund, and property with no cross-fund contamination.
• Prepare trust disbursements in line with fund segregation rules for onshore release.
• Maintain audit trails from invoice to payment; support trust audits.
• Apply GST correctly and support BAS/IAS with clean data.
• Flag items breaching rules and escalate to Team Leader/onshore staff.
• Reconcile AP subledger to GL and clear suspense accounts monthly.
• Reconcile supplier statements and maintain a clean aged payables position.
• Support year-end close with accruals and payables reporting.
• Maintain supplier onboarding and master-data integrity; verify bank details.
• Follow AP procedures and update processes as needed.

Skills

Accounts payable

Trust accounting

GST knowledge

Intermediate Excel

Clear written and verbal communication

Tools

Xero

Urbanise

StrataSphere

Property Me

Job description

Acquire Intelligence in Manila, Philippines seeks an Accounts Payable Specialist to join the offshore finance team. You will process supplier invoices, contractor claims, and owner disbursements across strata and property management with accuracy and timely payments.

The role requires attention to detail, knowledge of trust accounting, and experience with Xero and property/strata systems. Collaboration across time zones and control-minded execution are essential.