Office Supervisor

MD HVAC (Philippines) Corporation; Taguig; Hybrid; PHP 335,000 - 502,000; Full time

Job summary

MD HVAC (Philippines) Corporation seeks an organized Office Supervisor to oversee daily administrative and operational functions, ensuring smooth office operations and supporting financial processes. The role requires attention to detail, dependability, and the ability to manage multiple responsibilities efficiently.

The candidate will supervise staff, implement office policies, coordinate facilities, and track performance metrics.

Qualifications

• Bachelor’s degree or equivalent experience in a related field.
• Proficient in Mandarin and English, written and spoken.
• Proven experience as an Office Manager or similar role.
• Strong knowledge of basic accounting principles.
• Proficient with Microsoft Office Suite, especially Excel.
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.

Responsibilities

• Supervise administrative staff and ensure workflow efficiency.
• Develop and implement office policies and procedures.
• Coordinate maintenance of office facilities and equipment.
• Track sales performance metrics and generate regular reports.
• Support communication between admin team and other departments.
• Assist with budgeting, expense tracking, and cost control.
• Monitor logistic/shipments documentations.
• Support payroll processing and financial record-keeping.
• Assist with monthly, quarterly, and annual financial reports.
• Ensure compliance with financial policies and procedures.

Skills

Office management

Multitasking

Communication skills

Time management

Mandarin language

English language

Education

Bachelor's degree in Business Administration or related field

Tools

Excel

Job description

About the role

We are seeking a highly organized Office Supervisor to oversee daily administrative and operational functions. This role is responsible for ensuring smooth office operations, supporting financial processes, and coordinating across departments. The ideal candidate is detail-oriented, dependable, and capable of managing multiple responsibilities efficiently.

Key responsibilities

• Supervise administrative staff and ensure workflow efficiency
• Develop and implement office policies and procedures
• Coordinate maintenance of office facilities and equipment
• Track sales performance metrics and generate regular reports
• Support communication between admin team to other departments
• Assist with budgeting, expense tracking, and cost control
• Monitor logistic/shipments documentations
• Support payroll processing and financial record-keeping
• Assist with monthly, quarterly, and annual financial reports
• Ensure compliance with financial policies and procedures

About you

• Bachelor's degree in Business Administration, Finance, Accounting, or related field (or equivalent experience)
• Can speak and write Mandarin and English language
• Proven experience as an Office Manager or in a similar administrative role
• Strong knowledge of basic accounting principles
• Proficiency in Microsoft Office Suite (especially Excel)
• Excellent organizational and multitasking skills
• Strong written and verbal communication skills