Office Supervisor

Philippines HVAC Services Corporation; Taguig; Hybrid; PHP 350,000 - 520,000; Full time

Job summary

Philippines HVAC Services Corporation in Taguig is seeking a highly organized Office Supervisor to oversee daily administrative and financial tasks and coordinate across departments.

The ideal candidate holds a Bachelor's degree, can speak Mandarin and English, has proven office-management experience, basic accounting knowledge, and strong Excel skills. You will supervise staff, support budgeting and payroll, and prepare regular financial reports.

Qualifications

• Bachelor's degree in Business Administration, Finance, Accounting, or related field (or equivalent experience).
• Fluent in Mandarin and English, both spoken and written.
• Proven experience as an Office Manager or in a similar administrative role.
• Strong knowledge of basic accounting principles.
• Proficiency in Microsoft Excel and Office Suite.

Responsibilities

• Supervise administrative staff and ensure workflow efficiency
• Develop and implement office policies and procedures
• Coordinate maintenance of office facilities and equipment
• Track sales performance metrics and generate regular reports
• Support communication between admin team to other departments
• Assist with budgeting, expense tracking, and cost control
• Monitor logistic/shipments documentations
• Support payroll processing and financial record-keeping
• Assist with monthly, quarterly, and annual financial reports
• Ensure compliance with financial policies and procedures

Skills

Mandarin

English

Communication skills

Multitasking

Organizational skills

Education

Bachelor's degree in Business Administration/Finance/Accounting or related field

Tools

Microsoft Excel

Microsoft Office Suite

Accounting software (basic)

Job description

About the role

We are seeking a highly organized Office Supervisor to oversee daily administrative and operational functions. This role is responsible for ensuring smooth office operations, supporting financial processes, and coordinating across departments. The ideal candidate is detail-oriented, dependable, and capable of managing multiple responsibilities efficiently.

Key responsibilities

• Supervise administrative staff and ensure workflow efficiency

• Develop and implement office policies and procedures

• Coordinate maintenance of office facilities and equipment

• Track sales performance metrics and generate regular reports

• Support communication between admin team to other departments

• Assist with budgeting, expense tracking, and cost control

• Monitor logistic/shipments documentations

• Support payroll processing and financial record-keeping

• Assist with monthly, quarterly, and annual financial reports

• Ensure compliance with financial policies and procedures

About you

• Bachelor's degree in Business Administration, Finance, Accounting, or related field (or equivalent experience)

• Can speak and write Mandarin and English language

• Proven experience as an Office Manager or in a similar administrative role

• Strong knowledge of basic accounting principles

• Proficiency in Microsoft Office Suite (especially Excel)

• Excellent organizational and multitasking skills

• Strong written and verbal communication skills