Executive Assistant to the President

Infinity One Globaltech, Inc.; Quezon City; In loco; PHP 700.000 - 1.100.000; Tempo pieno

Descrizione del lavoro

Infinity One Globaltech, Inc. is seeking an experienced Executive Assistant to support the President with high-level administrative and organizational tasks.

The role requires coordinating schedules, meetings, travel, records, and complex communications in a fast-paced, onsite office. You will manage calendars, prepare reports and presentations, take minutes, and liaise with stakeholders while maintaining confidentiality.

Competenze

• Bachelor's degree in any course.
• 5+ years of experience in a similar capacity.
• Comfortable with shifting demands and priorities.
• Excellent time management and deadline adherence.
• Proficient with Microsoft applications and AI automation tools for reports and presentations.
• Excellent presentation, written and verbal communication.
• Strong organizational and multitasking abilities.
• Strong problem-solving and decision-making skills.
• Proactive with strong interpersonal skills.
• Willing to work onsite, Monday–Friday and render extra hours as needed.

Mansioni

• Manage communications via emails and calls.
• Screen calls, redirect, and take messages.
• Schedule appointments, meetings, and reservations.
• Receive deliveries and sort mail.
• Maintain the President's calendar and appointments.
• Plan meetings and take minutes.
• Prepare reports and presentations.
• Conduct ad-hoc research and create presentation decks.
• Foster relationships with stakeholders.
• Organize and maintain confidential files and databases.
• Coordinate staff travel arrangements.
• Provide admin support to the Office of the President.
• Assist visitors and respond to changing priorities.

Conoscenze

Time management

Multitasking

Presentation skills

Written communication

Verbal communication

Interpersonal skills

Organizational skills

Problem-solving

Proactive

Formazione

Bachelor's degree

Strumenti

Microsoft Office

AI automation tools

Descrizione del lavoro

About the role

The Executive Assistant provides high-level administrative, organisational, and customer service support to the President and, when required, other managers. This role helps keep the Office of the President operating efficiently by coordinating schedules, communications, meetings, records, travel arrangements, and day-to-day administrative activities. The position is based on-site and operates from Monday to Friday, with additional hours, holiday, or weekend work required when necessary to support the Office of the President.

Key responsibilities

• Manage communications, including emails and phone calls.

• Screen phone calls, redirect calls, and take messages.

• Schedule appointments, meetings, and reservations.

• Receive deliveries and sort and distribute incoming mail.

• Organize and maintain the President's calendar and appointments.

• Plan meetings and take detailed minutes.

• Prepare regularly scheduled reports and presentations.

• Conducts ad-hoc research and prepares presentation decks

• Fosters positive relationships with stakeholders

• Organize and maintain files and databases in a confidential manner.

• Coordinate staff travel arrangements, including transportation and accommodation.

• Provide administrative support to the Office of the President.

• Provide general support to visitors.

• Respond to changing priorities and provide additional administrative support as needed.

What we're looking for

• Must have a bachelors degree, any course

• With at least 5 years experience in a similar capacity

• Comfortable with routinely shifting demands

• Excellent time management skills and ability to meet deadlines

• Highly technical skills using Microsft applications and AI automation tools in creating reports and presentations

• Excellent presentation skills

• Highly effective written and verbal communication skills

• Strong organizational skills and ability to multitask

• Strong problem-solving and decision making skills

• Must be proactive, with excellent interpersonal skills

• Must be willing to work onsite, Mondays - Fridays

• Must be willing to render extra hours , or report on holidays or weekends to support the Office of the President when necessary