Office Manager

BENGZON & UNTALAN INTELLECTUAL PROPERTY ATTORNEYS; Philippines; On-site; PHP 446,000 - 781,000; Full time

Job summary

BENGZON & UNTALAN INTELLECTUAL PROPERTY ATTORNEYS in the Philippines seeks a Human Resources and Administrative Manager to oversee day-to-day operations and ensure smooth functioning across HR and admin functions.

You will handle compensation, benefits, recruitment, onboarding, training, and facilities management, while coordinating events and IT needs. Build positive relationships, manage conflicts, and sustain compliant processes.

Responsibilities

• Oversee compensation, benefits, training, recruitment, onboarding, discipline, promotion and termination.
• Formulate and implement standard operating procedures to ensure relevance.
• Review and recommend salary plan.
• Build relationships with colleagues, manage conflict and foster a positive office environment.
• Assign and monitor administrative staff functions.
• Organize events such as anniversaries, Christmas party, outings and CSR activities.
• Assist lawyers and staff in booking transport and/or accommodation.
• Prepare bi-monthly payroll; generate Daily Time Records and Payroll Advice.
• Review bi-monthly payroll computation of accounting.
• Coordinate with IT Retainer on server, network, website, WiFi, software/hardware, and work-from-home IT needs.
• Oversee management of files and storage; monitor emails and health and safety policies.

Skills

HR management

Payroll processing

Recruitment

Employee relations

Event planning

Job description

About the role

Oversees human resources and administrative functions to ensure effective and smooth functioning of the day-to-day operations.

Human Resources

• Handle compensation, benefits, training, recruitment, orientation of new employees, discipline, promotion and termination

• Formulate and implement standard operating procedures to ensure its relevance

• Review and recommend salary plan

• Build relationships with colleagues, manage conflict and foster a positive office environment

• Assign and monitor support staff functions

• Assign responsibilities to employees and delegate work accordingly

• Organize events such as founding anniversary, Christmas Party, outing, Corporate Social Responsibility activities

• Assist lawyers and staff in booking for their transport and/or accommodation

• Prepare bi-monthly payroll such as generation of Daily Time Record and Payroll Advice

• Review bi-monthly payroll computation of accounting

• Handle statutory benefits and retirement plan

Administrative

• Ensure that office supplies and drinking water are available

• Purchase office equipment

• Supervise and monitor the work of administrative staff

• Schedule regular preventive maintenance on the air conditioning units, copier machine, pest control and housekeeping

• Coordinate with contractor for office repair works on civil and electrical

• Closely coordinate with IT Retainer on matters related to management of server, network, website, WiFi & internet, purchases of program, software & hardware, and work from home IT related needs

• Oversee management of files and storage

• Act as back-up in monitoring B&U emails and disseminate emails to concerned employee for appropriate action

• Ensure that health and safety policies are up to date