Admin Office Staff

Fair Ground; Pateros; On-site; PHP 223,000 - 357,000; Full time

Job summary

Fair Ground in the Philippines is seeking an Admin Office Staff to provide essential administrative support across departments, ensuring efficient day-to-day operations, data entry, documentation, and smooth coordination.

You will handle filing, records, correspondence, scheduling, and basic financial and HR support, with a focus on accuracy and service quality. The role emphasizes organization, clear communication, and a proactive approach in a busy office environment.

Qualifications

• Strong organizational and multitasking skills.
• Good written and verbal communication abilities.
• Proficiency in office software (MS Office, spreadsheets, email applications).
• Attention to detail and accuracy.

Responsibilities

• Assist in maintaining office organization and ensuring smooth day-to-day operations.
• Provide administrative support to departments and teams as required.
• Manage office supplies inventory, ordering new supplies as needed, and keeping a record of stock.
• Handle and organize files, documents, and records in both digital and physical formats.
• Ensure proper filing and organization of important documents for easy retrieval.
• Process and prepare forms, reports, and other documents required by different departments.
• Input data into company systems and ensure accurate record-keeping.
• Regularly update databases, spreadsheets, and other tracking systems.
• Verify data accuracy and ensure records are complete and up-to-date.
• Act as a point of contact between departments, clients, and vendors, facilitating smooth communication.
• Manage incoming calls, emails, and inquiries, responding or redirecting as appropriate.
• Coordinate schedules, appointments, and meetings for supervisors and team members.
• Greet and assist visitors or clients who arrive at the office.
• Address customer inquiries, complaints, or requests, ensuring a positive customer experience.
• Provide information about the company's services or products, as needed.
• Maintain a clean and organized office environment.
• Ensure that office equipment and facilities are properly maintained and operational.
• Report any maintenance or repair needs to the relevant personnel.
• Assist in processing invoices, receipts, and other financial documents as directed.
• Support HR tasks such as organizing employee files, tracking attendance, and assisting with onboarding paperwork.
• Assist in planning and executing office projects and events.
• Provide support to project teams, coordinating resources and managing timelines as directed.

Skills

Organizational skills

Communication skills

Attention to detail

Multitasking

Tools

MS Office

Spreadsheets

Email applications

Job description

Admin Office Staff

Job Description

The Office Staff is responsible for providing administrative support to ensure efficient operation within the office. This role involves handling a variety of tasks, including data entry, documentation, coordination, and communication. The Office Staff helps maintain the office's organization and supports various departments to improve productivity and workflow.

Duties and Responsibilities

Administrative Support

• Assist in maintaining office organization and ensuring smooth day-to-day operations.
• Provide administrative support to departments and teams as required.
• Manage office supplies inventory, ordering new supplies as needed, and keeping a record of stock.

Documentation and Filing

• Handle and organize files, documents, and records in both digital and physical formats.
• Ensure proper filing and organization of important documents for easy retrieval.
• Process and prepare forms, reports, and other documents required by different departments.

Data Entry and Record Keeping

• Input data into company systems and ensure accurate record-keeping.
• Regularly update databases, spreadsheets, and other tracking systems.
• Verify data accuracy and ensure records are complete and up-to-date.

Communication and Coordination

• Act as a point of contact between departments, clients, and vendors, facilitating smooth communication.
• Manage incoming calls, emails, and inquiries, responding or redirecting as appropriate.
• Coordinate schedules, appointments, and meetings for supervisors and team members.

Customer Service

• Greet and assist visitors or clients who arrive at the office.
• Address customer inquiries, complaints, or requests, ensuring a positive customer experience.
• Provide information about the company's services or products, as needed.

Office Maintenance and Organization

• Maintain a clean and organized office environment.
• Ensure that office equipment and facilities are properly maintained and operational.
• Report any maintenance or repair needs to the relevant personnel.

Support for Financial and HR Processes

• Assist in processing invoices, receipts, and other financial documents as directed.
• Support HR tasks such as organizing employee files, tracking attendance, and assisting with onboarding paperwork.

Project Assistance

• Assist in planning and executing office projects and events.
• Provide support to project teams, coordinating resources and managing timelines as directed.

Qualifications

• Strong organizational and multitasking skills
• Good written and verbal communication abilities
• Proficiency in office software (MS Office, spreadsheets, email applications)
• Attention to detail and accuracy