Office Manager

PROJECT VINO PHILIPPINES, INC.; Makati; On-site; PHP 420,000 - 660,000; Full time

Job summary

PROJECT VINO PHILIPPINES, INC. is seeking a reliable, organized Office Manager to oversee day-to-day operations, purchasing, inventory, assets, and project coordination.

The ideal candidate works independently, handles multiple priorities, resolves operational issues, keeps accurate records, and collaborates with management, staff, suppliers and stakeholders. Responsibilities include managing office and administrative operations, project execution, warehouse and inventory management, supplier

Qualifications

• Bachelor's degree in Business Administration or related field.
• 2–3 years of office administration or related experience.
• Strong organizational and time-management skills.
• Proficient in Microsoft Office and Google Workspace.
• Experience with purchasing, inventory, supplier coordination.

Responsibilities

• Oversee daily office and administrative operations.
• Coordinate requirements and ensure timely task completion.
• Maintain organized records and files.
• Manage projects from planning to completion.
• Monitor budgets, track expenses and cost controls.
• Coordinate with suppliers, contractors, and stakeholders.
• Maintain inventory levels and asset records.
• Prepare regular reports for management.

Skills

Organizational skills

Time management

Communication

Microsoft Office

Google Workspace

Excel

Purchasing

Inventory management

Supplier coordination

Documentation

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office

Google Workspace

Excel

Job description

Job Summary: We are looking for a reliable, organized, and highly proactive Office Manager to oversee our day-to-day office and administrative operations. The role is responsible for ensuring that office activities, purchasing, inventory, company assets, and assigned projects are properly coordinated and completed efficiently.

The ideal candidate is someone who can work independently, manage multiple priorities, solve operational issues, and keep accurate records while coordinating with management, employees, suppliers, and other stakeholders.

Key Responsibilities

Office & Administrative Operations

• Oversee the daily operations of the office and ensure smooth and efficient workflow.

• Coordinate administrative requirements and ensure tasks are completed on time.

• Maintain organized office records, documents, and operational files.

• Coordinate with different departments to address administrative and operational requirements.

Project Management & Execution

• Manage and coordinate assigned company projects from planning through completion.

• Monitor project timelines, requirements, budgets, and deliverables.

• Coordinate with employees, suppliers, contractors, and other stakeholders as needed.

• Identify operational issues and ensure timely resolution.

Warehouse & Inventory Management

• Oversee inventory levels, stock movement, storage, and issuance of company supplies and materials.

• Maintain accurate inventory records and conduct regular inventory checks.

• Ensure proper organization and control of warehouse and storage areas.

• Monitor stock levels and coordinate replenishment when necessary.

Purchasing & Supplier Coordination

• Handle purchasing of office supplies, operational materials, equipment, and other company requirements.

• Coordinate with suppliers regarding quotations, orders, deliveries, and follow-ups.

• Compare suppliers and quotations to support cost-effective purchasing decisions.

• Ensure materials and supplies are procured within required timelines.

Asset & Documentation Management

• Maintain accurate records of company equipment, assets, supplies, and other operational resources.

• Monitor asset issuance, transfers, returns, and accountability.

• Maintain project documents, purchase records, inventory reports, and other operational documentation.

• Prepare regular reports for management when required.

Cost & Budget Management

• Monitor office and operational expenses.

• Track purchases and ensure expenses remain within approved budgets.

• Identify opportunities to reduce unnecessary costs without compromising operations.

• Ensure proper documentation and approval of company expenses.

Compliance, Safety & Company Policies

• Ensure compliance with company policies and established operating procedures.

• Help maintain a safe, organized, and professional workplace.

• Monitor proper implementation of office, warehouse, and operational procedures.

• Assist management in ensuring compliance with applicable workplace and regulatory requirements.

Qualifications

• Bachelor's degree in Business Administration, Management, Operations Management, or a related field preferred.

• At least 2–3 years of experience in office administration, operations, purchasing, inventory, or a similar managerial/supervisory role.

• Strong organizational and time-management skills.

• Good communication and coordination skills.

• Proficient in Microsoft Office / Google Workspace, particularly Excel or Google Sheets.

• Experience with purchasing, inventory monitoring, supplier coordination, and administrative documentation is an advantage.

• Strong attention to detail and ability to maintain accurate records.

• Ability to handle multiple tasks and priorities with minimal supervision.

• Proactive, resourceful, and capable of solving day-to-day operational problems.

• Willing to take a hands-on approach to office and operational requirements.