Admin-Procurement Manager

PlayTime Entertainment; Taguig; On-site; PHP 700,000 - 1,500,000; Full time

Job summary

PlayTime Entertainment is seeking an experienced Facilities & Administration Manager to oversee daily office operations in a dynamic environment. You will develop and maintain administrative systems, manage budgets, and supervise staff to ensure efficient, compliant workflows.

The role requires 5–8 years in administration with at least 2–3 years in supervision, plus strong leadership, organizational, and communication skills.

Qualifications

• Bachelor’s degree in Business Administration or related field.
• Certifications in administration, facilities management, or project management are an advantage.
• Minimum 5–8 years of administrative or office management experience.
• 2–3 years in a supervisory or managerial role.

Responsibilities

• Oversee daily office operations to ensure a safe, organized, and productive work environment.
• Develop, implement, and maintain administrative systems, policies, and procedures.
• Coordinate cross-departmental administrative support for smooth operations.
• Manage office supplies, equipment, and inventory with cost efficiency.
• Maintain records and filing systems (physical and digital).
• Supervise facilities management, including maintenance, utilities, and security.
• Coordinate repairs, renovations, and preventive maintenance activities.
• Manage company assets, tagging, tracking, and disposal.
• Ensure compliance with health, safety, and building regulations.
• Source, negotiate, and manage contracts with administrative and facilities vendors.
• Monitor vendor performance and SLAs; process invoices with Finance.
• Identify opportunities for cost reduction and operational efficiency.
• Supervise administrative staff, plan schedules, and monitor performance.
• Conduct performance evaluations and identify training needs.
• Prepare and manage the administrative and facilities budget; track expenses.

Skills

Office administration

Facilities management

Budgeting

Leadership

Organizational skills

Communication

Confidentiality

Education

Bachelor’s degree in Business Administration/Management/Office Administration

Certifications in administration/facilities management/project management (advantage)

Tools

MS Office Suite

Office management systems

Job description

• Oversee daily office operations to ensure a safe, organized, and productive work environment
• Develop, implement, and maintain administrative systems, policies, and procedures
• Ensure smooth coordination of administrative support across departments
• Manage office supplies, equipment, and inventory, ensuring cost efficiency and availability
• Maintain proper documentation, records management, and filing systems (physical and digital)

2. Facilities & Asset Management

• Supervise facilities management including office maintenance, utilities, cleanliness, and security
• Coordinate repairs, renovations, and preventive maintenance activities
• Manage company assets, including tagging, tracking, and disposal
• Ensure compliance with health, safety, and building regulations
• Source, negotiate, and manage contracts with administrative and facilities vendors
• Monitor vendor performance and service-level agreements (SLAs)
• Process invoices and coordinate with Finance for timely payments
• Identify opportunities for cost reduction and operational efficiency

4. People & Team Management

• Supervise and coach administrative staff (e.g., receptionists, office assistants, messengers)
• Plan work schedules, assign tasks, and monitor performance
• Conduct performance evaluations and identify training needs
• Foster a professional, service-oriented administrative team

5. Budgeting & Cost Control

• Prepare and manage the administrative and facilities budget
• Track expenses and ensure spending is within approved limits
• Analyze administrative costs and recommend optimization strategies
• Support audits by providing administrative and asset-related documentation

6. Policy Compliance & Governance

• Ensure compliance with company policies, labor regulations, and government requirements
• Support internal and external audits related to administrative operations
• Assist in implementing corporate governance and internal control standards
• Coordinate with HR and Legal on policy updates and enforcement

7. Support to Management & Employees

• Provide administrative support to senior management as needed
• Coordinate company-wide events, meetings, and activities
• Act as the main point of contact for office-related concerns and requests
• Support onboarding and offboarding processes in coordination with HR

Qualifications & Experience

Education

• Bachelor’s degree in Business Administration, Management, Office Administration, or a related field
• Professional certifications in administration, facilities management, or project management are an advantage

Experience

• Minimum 5–8 years of administrative or office management experience
• At least 2–3 years in a supervisory or managerial role
• Experience in facilities, vendor, and budget management preferred

Technical Skills

• Strong knowledge of office administration and facilities management
• Proficiency in MS Office (Word, Excel, PowerPoint) and office management systems
• Budgeting, cost control, and reporting skills
• Strong leadership and people management abilities
• Excellent organizational and time-management skills
• High attention to detail and problem-solving capability
• Strong communication and interpersonal skills
• Ability to handle confidential information with discretion

Key Performance Indicators (KPIs)

• Efficiency and effectiveness of administrative operations
• Budget adherence and cost savings
• Vendor performance and service quality
• Office safety, compliance, and audit results
• Employee satisfaction with administrative support services

Working Conditions

• Office-based role with occasional off-site coordination
• May require extended hours during audits, office moves, or major company events