Office Assistant

Reverie Esthetic & Hair Center; Makati; Hybrid; PHP 201,000 - 268,000; Full time

Benefits offered by this job

Employee discounts on services

Professional development

Work-life balance

Training opportunities

Job summary

Reverie Esthetic & Hair Center in Makati City, Metro Manila, seeks a dedicated Office Assistant to join our team. This full-time role supports day‑to‑day operations of our salon and aesthetic centre, ensuring smooth coordination and professional client communication.

You will handle filing, invoicing, data entry, inventory support, and general admin tasks, contributing to a confidential, efficient operation that enhances client experience and staff productivity.

Qualifications

• Proven experience in an administrative or office support role.
• Strong organizational and time management skills with the ability to priorities multiple tasks.
• Excellent written and verbal communication with a professional demeanor.
• Proficiency in Microsoft Office Suite and experience with scheduling or booking software.
• Attention to detail and accuracy in record-keeping and data entry.

Responsibilities

• Maintaining accurate and organized filing systems for client records and administrative documentation.
• Preparing and processing administrative paperwork, including invoices, receipts, and client forms.
• Assisting with general office administration tasks such as data entry, correspondence, and record-keeping.
• Supporting inventory management and ordering of office supplies as required.
• Handling client inquiries and complaints with professionalism and courtesy.
• Coordinating with team members to ensure smooth operational flow throughout the centre.
• Maintaining confidentiality and adhering to data protection protocols.
• Performing other administrative tasks as assigned by management.

Skills

Organization

Time management

Communication

MS Office

Data entry

Team player

Tools

Microsoft Office Suite

Scheduling Software

Job description

About the role

Reverie Esthetic & Hair Center is seeking a dedicated and organised Office Assistant to join our team in Makati City, Metro Manila. This is a full-time position that plays a vital role in supporting the smooth day-to-day operations of our salon and aesthetic centre. As Office Assistant, you will be the backbone of our administrative function, ensuring efficient coordination between departments, maintaining professional communication with clients, and providing essential support to management and staff. This position is integral to creating a seamless experience for both our clients and team members.

Key responsibilities

• Maintaining accurate and organized filing systems for client records and administrative documentation
• Preparing and processing administrative paperwork, including invoices, receipts, and client forms
• Assisting with general office administration tasks such as data entry, correspondence, and record-keeping
• Supporting inventory management and ordering of office supplies as required
• Handling client inquiries and complaints with professionalism and courtesy
• Coordinating with team members to ensure smooth operational flow throughout the centre
• Maintaining confidentiality and adhering to data protection protocols
• Performing other administrative tasks as assigned by management

What we're looking for

• Proven experience in an administrative or office support role, preferably in a customer-facing environment such as a salon, spa, or hospitality setting
• Strong organizational and time management skills with the ability to priorities multiple tasks
• Excellent communication skills, both written and verbal, with a professional demeanor
• Proficiency in computer applications including Microsoft Office Suite and experience with scheduling or booking software
• Attention to detail and accuracy in record-keeping and data entry

• Ability to work effectively as part of a team and support colleagues across departments
• Discretion and professionalism in handling sensitive client information
• Flexibility and willingness to adapt to the changing needs of a dynamic salon environment

What we offer

Reverie Esthetic & Hair Center is committed to creating a supportive and rewarding workplace for our team members. We offer competitive remuneration commensurate with experience and qualifications. As a full-time employee, you will have access to our comprehensive benefits package, which may include employee discounts on our salon and aesthetic services, and opportunities for professional development and training. We foster a collaborative and inclusive work environment where your contributions are valued and recognised. We believe in promoting work-life balance and supporting the well-being of our staff. Additionally, you will have the opportunity to grow within our organisation and develop new skills in the beauty and aesthetic industry.

About us

Reverie Esthetic & Hair Center is a premier salon and aesthetic center located in Makati City, Metro Manila. We are dedicated to providing our clients with exceptional beauty and wellness services delivered by highly skilled professionals in a welcoming and luxurious environment. Our mission is to enhance the confidence and well-being of our clients through innovative treatments, expert styling, and personalized care. We are committed to maintaining the highest standards of professionalism, hygiene, and customer satisfaction. Our team is passionate about beauty and aesthetics, and we pride ourselves on creating a space where clients feel pampered, valued, and transformed.