Office Admin

One Alpha Comm, Inc.; Las Piñas; On-site; PHP 201,000 - 290,000; Full time

Job summary

One Alpha Comm, Inc. is seeking a dedicated Office Admin to join our team at our Pulang Lupa Dos Las Piñas office. This full-time role provides essential administrative support to ensure smooth operations and enable teams to focus on core duties.

The ideal candidate will have a high school diploma, proven office experience, strong English communication, and proficiency with Microsoft Office. Familiarity with scheduling tools and office equipment is a plus.

Qualifications

• High school diploma or equivalent; administrative certification preferred.
• Proven experience in office administration or office management.
• Excellent written and verbal English communication.
• Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Ability to handle confidential information with discretion and professionalism.

Responsibilities

• Manage office reception and greet visitors professionally.
• Handle incoming/outgoing correspondence and parcels.
• Schedule meetings and maintain staff calendars.
• Maintain organized physical and digital filing systems.
• Process administrative documents and office records.
• Coordinate office supplies and equipment and place orders as needed.
• Support event and meeting coordination.
• Perform general office maintenance tasks and monitor facilities.
• Assist with data entry and basic bookkeeping tasks.
• Provide administrative support to multiple departments as required.
• Manage office equipment and arrange maintenance/repairs.
• Uphold confidentiality and professional conduct at all times.

Skills

Organisational skills

English communication

MS Office

Attention to detail

Discretion

Teamwork

MULTI-tasking

Time management

Education

High school diploma

Administrative certification (preferred)

Tools

Office equipment proficiency

Scheduling tools

Job description

About us
One Alpha Comm, Inc. is a dynamic and growing organisation committed to delivering excellence in our industry. We pride ourselves on fostering a collaborative workplace culture where innovation and teamwork drive success. Our team is dedicated to maintaining the highest standards of professionalism and efficiency whilst supporting the broader objectives of our business.

About the role
We are seeking a dedicated and organised Office Admin to join our team at our office located in Pulang Lupa Dos Las Pinas City, Metro Manila. This is a full-time position that plays a vital role in ensuring the smooth operation of our office environment. As Office Admin, you will be the backbone of our administrative operations, providing essential support that enables our teams to focus on their core responsibilities and contributes directly to the efficiency and success of our organisation.

Key responsibilities

1. Managing office reception and welcoming visitors in a professional and friendly manner

2. Handling incoming and outgoing correspondence, including emails, letters and parcels

3. Scheduling meetings and maintaining calendars for staff members

4. Maintaining accurate and organised filing systems, both physical and digital

5. Processing administrative documents and maintaining office records

6. Coordinating office supplies and equipment, placing orders as needed

7. Supporting the scheduling and coordination of office events and meetings

8. Performing general office maintenance tasks and monitoring office facilities

9. Assisting with data entry and basic bookkeeping tasks

10. Providing administrative support to various departments as required

11. Managing office equipment and ensuring proper maintenance and repairs

12. Handling confidential information with discretion and professionalism

What we're looking for

1. Proven experience in an office administration or office management role

2. Strong organisational and time management skills with the ability to prioritise multiple tasks effectively

3. Excellent written and verbal communication skills in English

4. Proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint)

5. Proficiency with general office equipment (printers, photocopiers, telephone systems)

6. Attention to detail and accuracy in all administrative tasks

7. Professional demeanour and excellent customer service skills

8. Ability to work independently and as part of a team

9. Problem-solving skills and the ability to respond flexibly to changing priorities

10. Discretion and confidentiality with sensitive information

11. High school diploma or equivalent; additional administrative certification is preferred

12. Familiarity with office management software and scheduling tools is advantageous

What we offer
One Alpha Comm, Inc. is committed to providing a supportive and rewarding work environment for all employees. We offer competitive remuneration commensurate with experience and qualifications. Our workplace culture emphasises teamwork, professional development and mutual respect. We recognise the importance of work-life balance and aim to create an inclusive environment where employees can thrive both professionally and personally. Additional benefits and opportunities for growth within the organisation are available to high-performing team members.