Office Admin (Chinese)

X-Vape Tech Inc.; Taguig; On-site; PHP 334,800 - 502,200; Full time

Job summary

A dynamic technology firm in Taguig is seeking an organized Office Administrator to manage daily operations of their hybrid office. Responsibilities include coordinating office workflows, managing supplies, and supporting team communication. The ideal candidate has at least 3 years of office administration experience, superb organizational skills, and a commitment to fostering an inclusive culture. A high school diploma is required, and further education is preferred.

Qualifications

• Proven experience in office administration or related roles.
• Ability to manage multiple priorities effectively.
• Proactive mindset with focus on inclusivity.

Responsibilities

• Oversee and coordinate office operations.
• Act as the primary liaison between teams and vendors.
• Organize schedules, team meetings, and events.

Skills

Organizational skills

Communication skills

Proficiency in Microsoft Office Suite

Executive assistance

Collaboration skills

Education

High school diploma or equivalent

Associate or bachelor's degree (preferred)

Tools

Microsoft Office Suite

Project management platforms

Job description

On-site – Taguig • 3-5 Yrs Exp • High/Senior High School • Full-time

Job Description

We’re looking for a highly organized and proactive office administrator to help us manage the daily operations of our hybrid office environment. In this role, you’ll serve as the backbone of our team, coordinating administrative activities, streamlining workflows, and creating an inviting, efficient workspace. If you’re someone who thrives in a dynamic setting and takes pride in fostering a positive and inclusive atmosphere, we’d love to hear from you.

Responsibilities

• Oversee and coordinate office operations, ensuring seamless in-person and remote workflows.
• Act as the primary liaison between teams, vendors, and external partners.
• Organize schedules, team meetings, and events, both in-office and virtually.
• Manage office supplies and equipment, ensuring everything runs smoothly for hybrid staff.
• Assist in onboarding new team members, creating a welcoming and supportive experience.
• Maintain accurate records, including invoices, contracts, and employee documentation.
• Develop and implement systems to improve administrative efficiency and communication.
• Monitor compliance with company policies and workplace safety standards.

Qualifications

• Proven experience in office administration, executive assistance, or related roles.
• Exceptional organizational skills and the ability to manage multiple priorities effectively.
• Proficiency in office tools and software, including Microsoft Office Suite and project management platforms.
• Excellent verbal and written communication skills to foster collaboration in a hybrid environment.
• A proactive mindset with a strong focus on inclusivity and creating a positive team culture.
• Ability to adapt to changing priorities while maintaining attention to detail.
• A high school diploma or equivalent is required; an associate or bachelor’s degree in a related field is preferred.