Admin Associate

Private Advertiser; Philippines; On-site; PHP 279,000 - 446,000; Full time

Job summary

Private Advertiser in Quezon City is seeking an Admin Associate to join our team on a full-time basis. The role provides essential administrative support to multiple departments and helps keep day-to-day operations running smoothly.

You will handle scheduling, correspondence, filing, reports and office coordination while maintaining confidentiality and professional conduct.

Qualifications

• High school diploma or equivalent; office/admin study is a plus.
• Proven experience as administrative assistant or similar role.
• Proficiency with MS Office (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal English communication.
• Strong organisational and time management skills.
• Ability to handle confidential information.

Responsibilities

• Manage scheduling, calendars and appointments.
• Handle incoming and outgoing correspondence and packages.
• Organise filing systems, digital and physical.
• Prepare administrative documents, reports and spreadsheets.
• Support multiple departments and senior staff as required.
• Manage office supplies and orders.
• Answer phones and direct calls.
• Assist with event coordination and office activities.
• Perform general clerical duties and other tasks.
• Maintain confidentiality and discretion.

Skills

MS Office proficiency

Organisational skills

Time management

Communication skills

Attention to detail

Discretion

Teamwork

Problem-solving

Education

High school diploma

Tools

Microsoft Office

Email clients

Job description

About the role

We are seeking an Admin Associate to join our team in Quezon City, Metro Manila on a full-time basis. This is a key administrative role that supports the smooth operation of our office and organisation. The Admin Associate will provide essential administrative and clerical support to various departments, ensuring that day-to-day operations run efficiently and professionally. This role is integral to maintaining the organisational structure and enabling our teams to focus on their core business objectives.

What you'll be doing

• Managing general office administration tasks including scheduling meetings, managing calendars and coordinating appointments
• Handling incoming and outgoing correspondence, including emails, letters and packages
• Maintaining and organising filing systems, both digital and physical, ensuring documents are easily retrievable
• Preparing and processing administrative documents, reports and spreadsheets
• Providing support to multiple departments and senior staff as required
• Managing office supplies inventory and placing orders when necessary
• Answering phones and directing calls to appropriate personnel
• Assisting with event coordination and office activities
• Performing general clerical duties and other administrative tasks as assigned
• Maintaining confidentiality and exercising discretion with sensitive information

What we're looking for

• High school diploma or equivalent; additional qualifications in office administration or business studies are desirable
• Proven experience as an administrative assistant or in a similar administrative role
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook)
• Excellent organisational and time management skills with the ability to manage multiple tasks simultaneously
• Strong written and verbal communication skills in English
• Professional demeanour and ability to interact effectively with colleagues at all levels
• Attention to detail and accuracy in all work
• Reliable and punctual with a commitment to delivering quality work
• Ability to maintain confidentiality and handle sensitive information professionally
• Familiarity with office equipment and software systems
• Problem-solving skills and ability to work independently and as part of a team