*NEW* 1 Year contract Office Assistant/Receptionist (Convertible to perm)

Ambition Group Singapore Pte. Ltd. (SG); Santo Niño 1st; On-site; PHP 200,000 - 320,000; Full time

Job summary

Ambition Group Singapore Pte. Ltd. (SG) is seeking an Office Experience Coordinator to manage in-office experience, reception, visitor check-ins, and relationships with service providers.

You will organise catering for lunches and events, plan office-wide gatherings, and coordinate maintenance and vendor activities.

You will monitor tickets and communications, keep calendars and documents in Confluence and SharePoint, and provide cross-coverage for the facilities team.

Qualifications

• Diploma or higher required.
• 1–3 years of experience in office/experience coordinator or similar role.
• Excellent written and verbal communication skills.

Responsibilities

• Oversee in-office experience including reception, visitor check-in, and on-site security when needed.
• Manage relationships with service providers (catering, supplies, maintenance).
• Plan and execute office catering for lunches and internal events; coordinate office-wide gatherings.
• Own and develop vendor relationships for catering and maintenance; coordinate maintenance works.
• Serve as events contact, manage setup, room configurations, deliveries, and mail.
• Monitor and respond to tickets, emails, Slack messages, and calls; route requests appropriately.
• Maintain office/pantry supplies; keep space stocked and presentable; manage calendars and shared docs (Confluence, SharePoint).
• Provide cross-coverage for the wider facilities team when required.

Skills

Communication skills

Team player

Independent worker

Education

Diploma

Tools

Confluence

SharePoint

Job description

Job Duties:

• Managing In-Office Experience

• Oversee reception and visitor check-in, act as on-site security when needed, and manage relationships with service providers (catering, supplies, maintenance).

• Ordering and organising catering for lunch and internal gatherings, and planning and executing office-wide events

• Owning and developing vendor relationships across catering and office maintenance, and coordinating maintenance works and services

• Serve as a contact point for events and meetings, managing setup requirements, and providing hands-on support for events, room configurations, deliveries, and mail.

• Monitor and respond to tickets, emails, Slacks, and calls, routing requests appropriately.

• Maintaining office and pantry supplies, keeping the space well-stocked and presentable

  Maintaining calendars, files, and shared documentation across collaboration platforms such as Confluence and SharePoint

• Providing cross-coverage for the wider facilities team when required

Requirements:

• Minimum Diploma and above

• Minimum 1-3 years of experiences a workplace experience coordinator or similar administrative role.

• Excellent communication and interpersonal skills, both written and verbal

• Able to work independently and as a team player when needed

Short listed candidates will be notified

www.ambition.com.sg

EA Registration Number: R1104661

Data provided is for recruitment purposes only

Business Registration Number: 200611680D. Licence Number: 10C5117