Front Office & Workplace Operations Specialist

Ambition Group Singapore Pte. Ltd. (SG); Santo Niño 1st; On-site; PHP 223,000 - 312,000; Full time

Job summary

Ambition Group Singapore Pte. Ltd. (SG) is seeking an experienced administrator to support visitors and staff, coordinate meetings, and manage conferencing and AV setup.

You will handle office operations, catering, supplies, mail, courier, and facilities, while building vendor relationships and overseeing maintenance.

The role requires a diploma and at least three years of relevant experience, with immediate or short notice start.

Qualifications

• Diploma in a related discipline.
• 3+ years of relevant experience.
• Available to start immediately or on short notice.

Responsibilities

• Welcome and assist visitors and employees, while coordinating meeting rooms, video conferencing, and audio-visual arrangements.
• Manage office operations including catering, internal events, office supplies, mail and courier services, and day-to-day facilities requirements.
• Develop and maintain vendor relationships, coordinate maintenance and service works, and ensure timely resolution of office-related issues.
• Handle incoming calls professionally and maintain accurate calendars, files, and shared documentation across platforms such as Confluence and SharePoint.
• Provide administrative and facilities support to the wider team, including cross-coverage and ad hoc operational support when required.
• Adhoc tasks and projects as assigned

Skills

Administrative support

Facilities coordination

Vendor management

Education

Diploma

Tools

Confluence

SharePoint

Job description

Ambition Group Singapore Pte. Ltd. (SG) is seeking an experienced administrator to support visitors and staff, coordinate meetings, and manage conferencing and AV setup.

You will handle office operations, catering, supplies, mail, courier, and facilities, while building vendor relationships and overseeing maintenance.

The role requires a diploma and at least three years of relevant experience, with immediate or short notice start.